Associate Director, Facilities Planning

The University of British Columbia; Kelowna; On-site; CAD 117,000 - 175,000; Full time

Job summary

The University of British Columbia Okanagan invites applications for the role of Associate Director, Facilities Planning. This position manages and leads staff and consultants, coordinating funds and time required for the planning and programming of the University's academic and support facilities for the entire UBC Okanagan Campus.

The role leads planning and programming of facilities for instruction, research, faculty and staff offices, informal learning and works closely with senior academic

Responsibilities

• Leads facilities planning staff and coordinates consultants.
• Manages funds and time for planning and programming of university facilities.
• Translates user requirements into functional programs and master plans.
• Develops frameworks to support space allocation, distribution and redistribution.

Job description

Job Title

Associate Director, Facilities Planning

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Facilities Management, Level G

Job Family Group

Staff - Non Union

Department

UBCO | Office of Infrastructure Development | VP Finance and Operations

Compensation Range

$10,459.67 - $15,675.58 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Job End Date

Ongoing

Posting End Date

November 11, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Background Checks

This position is subject to the satisfactory completion of required background checks

Commitment to Diversity

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Associate Director, Facilities Planning manages and leads staff and consultants, and coordinates funds and time required for the planning and programming of the University's academic and support facilities for the entire UBC Okanagan Campus.

This position leads the planning and programming of facilities for instruction, research, faculty and staff offices, informal learning and works closely with senior academic and administrative leadership and other functions including Campus Operations and Risk Management, Finance Operations, Provost and Vice President Academic, Research and Innovation Office, Faculties and the Centre for Teaching & Learning.

The Associate Director translates user requirements into functional and master programs and develops frameworks and processes to support the ongoing allocation, assessment, distribution and redistribution of space within the campus. Ensures that facilities and the use of space comply with faculty needs and provincial space standards.

Organizational Status

Planning and Development (UBC Okanagan), the Associate Director liaises with users and other campus departments. Additional responsibilities include ongoing management and guidance of the facilities planning process to capture and develop solutions for the ongoing space requirements of the institution. This includes interaction and communications with internal organizations such as the UBC Okanagan Strategic Space Committee, Provost and Vice President Academic, Research and Innovation Office, faculties, administrative departments and external organizations. A significant part of the Associate Director's work involves interacting, liaising and negotiating with the campus community and recommending facilities and space allocation alternatives and solutions.

Work Performed

The Associate Director provides leadership to Facilities Planning staff including: assigning and reviewing work of direct reports; developing, implementing and monitoring operational policies and procedures; developing client service initiatives; setting, executing and evaluating staff performance goals and objectives.

The Associate Director may consult, and coordinate less than 10 people on a small project while a large multi-million-dollar capital project may engage 30 or more people.

The Associate Director is responsible for the management of major and minor capital planning initiatives from inception to completion of the pre-design phase.

The Associate Director may direct programming and facilities' consultants or undertake work directly.

The Associate Director advises and participates in project working and/or steering committees on significant capital projects.

Work includes, but is not limited to, the following:

• Master Planning for Facilities
• Leads the creative problem solving and facilities planning that optimizes and intensifies the changing use and types of spaces in response to evolving needs of multiple users;
• Is a key contributor and resource to the university's senior academic, administrative, and research leadership and coordinator of multi-year facility planning strategies;
• Responsible for the development of frameworks and processes to support the ongoing process of space allocation and management as well as facilities re-purposing and renovations for the entire UBC Okanagan Campus;
• Creates master and functional programs defining the areas required and how facilities are used including function, equipment and technology. Programs are based on changing user needs, department and faculty expansions, and Campus Master Plan undertakings;
• Develops planning specifications, functional plans and test fits in resp