Associate, Corporate Trust

Odyssey Trust Company; Toronto; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Paid time off (vacation, flex days,生日等

Birthday Day off

Job summary

Odyssey Trust Company seeks a Corporate Trust Associate in Toronto or Vancouver to join a hands-on back-office team. You will process DTC transactions, ensure eligibility, and administer corporate actions while maintaining accurate records and tight controls.

The role involves settlement, reconciliations, and payments, with a focus on timely, compliant processing and strong collaboration with internal teams. A 2+ year background in trust operations is preferred.

Qualifications

• 2+ years in back-office operations at a trust company, transfer agent, custodian, paying agent, broker-dealer or bank.
• Hands-on DTC experience (DWAC, FAST, ATOP, corporate actions and P&I processing) is strongly preferred.
• CDS experience is an asset.
• Strong Excel skills and a high level of accuracy with data.
• University degree or diploma preferred, not required.
• Pro-active attitude and team-oriented mindset.

Responsibilities

• Process DTC transactions for the securities we act on, including deposits and withdrawals (DWAC), FAST balancing and position reconciliations.
• Set up and maintain DTC eligibility for new issues, including CUSIP coordination and Letters of Representations.
• Administer corporate actions through DTC, including tender offers, exchanges and consents via ATOP, and redemption, interest and principal notices.
• Coordinate principal and interest payments to Cede & Co. and other depository participants, and resolve breaks with DTC and participating brokers.
• Support CDS book-entry processing for Canadian issues.
• Process warrant exercises, debenture and note conversions, subscription receipts and escrow releases, redemptions and interest payments.
• Prepare, verify and release incoming and outgoing wires with Finance and Payments, ensuring all supporting documents and approvals are in place.
• Review transaction documentation against governing agreements before processing.
• Reconcile securities positions and cash balances across internal records, DTC/CDS and bank accounts; investigate discrepancies.
• Maintain complete, organized records for each corporate trust appointment.
• Perform regular audits of internal records for data integrity and compliance with controls.
• Assist with month-end corporate trust billing and regulatory documentation.
• Work with Compliance on KYC/AML onboarding and regulatory documentation.
• Respond to client inquiries and identify process improvements; document procedures and checklists.

Skills

DTC operations

Securities settlement

Wire payments

Excel skills

Multitasking

Attention to detail

Education

University degree or diploma

Tools

DWAC

FAST

ATOP

CDS

Job description

Associate, Corporate Trust

At Odyssey Trust Company, we do things differently. Our core mission is to provide peace of mind to our clients by making things simple, fast, and easy.

Odyssey is a tight‑knit, solution‑driven team. Our shared values, as defined by our own employees, guide us in reaching our individual and collective goals:

• We Show Up for Each Other: We are in this together! We collaborate and support each other to get results. Our employees are compensated with competitive salaries and a comprehensive benefits package.
• We Build: "Outside the box" is our playground. We’re not afraid to innovate and tackle tough problems - we’re here to disrupt the industry. Creativity and problem-solving is not reserved for the Executive team.
• We Get Stuff Done (GSD): We have a notable reputation for being exceptionally responsive. Coming up with a great idea is only part of the solution; We take great ideas and put them into action.
• We Do the Right Thing: We’re dependable, trustworthy, and proud of our professional standards.

Primary Responsibilities & Attitude

We are currently seeking a Corporate Trust Associate to join our team. The successful candidate will be based in Vancouver or Toronto.

This is a hands‑on back‑office role within our Corporate Trust division. Reporting to the Director, Corporate Trust, you will process and support the day‑to‑day transactions behind our trustee, agency and escrow appointments - from DTC and CDS settlement and corporate actions to payments, reconciliations and record keeping. As Odyssey grows its Canadian and U.S. corporate trust business, you will help build and strengthen our depository and operations processes.

You are detail‑oriented, highly organized and comfortable in a fast‑paced, deadline‑driven operations environment. You understand how securities move through DTC, take ownership of a transaction from start to finish, and are confident working independently and as part of a team.

Primary Responsibilities

DTC & Depository Operations

• Process DTC transactions for the securities we act on, including deposits and withdrawals (DWAC), FAST balancing and position reconciliations.
• Set up and maintain DTC eligibility for new issues, including CUSIP coordination and Letters of Representations.
• Administer corporate actions through DTC, including tender offers, exchanges and consents via ATOP, and redemption, interest and principal notices.
• Coordinate principal and interest payments to Cede & Co. and other depository participants, and resolve breaks with DTC and participating brokers.
• Support CDS book‑entry processing for Canadian issues.

Transaction Processing

• Process warrant exercises, debenture and note conversions, subscription receipt and escrow releases, redemptions and interest payments accurately and on deadline.
• Prepare, verify and release incoming and outgoing wires with Finance and Payments, ensuring all supporting documents and approvals are in place.
• Review transaction documentation against the governing agreements (indentures, warrant indentures and escrow agreements) before processing.

Reconciliation, Records & Controls

• Reconcile securities positions and cash balances across internal records, DTC/CDS and bank accounts, and investigate and resolve discrepancies.
• Maintain complete, organized records for each corporate trust appointment.
• Perform regular audits of internal records and systems to ensure data integrity and compliance with internal controls.
• Support the preparation and reconciliation of month‑end corporate trust billing.
• Work with Compliance on KYC/AML onboarding and regulatory documentation.

Operations Support

• Respond to operational inquiries from clients, legal counsel, brokers and securityholders.
• Identify process improvements and help document procedures, controls and checklists.
• Other duties as required.

Skills and Experience

• 2+ years of back‑office operations experience at a trust company, transfer agent, custodian, paying agent, broker‑dealer or bank
• Hands‑on DTC operational experience (e.g., DWAC, FAST, ATOP, corporate actions and P&I processing) is strongly preferred
• CDS experience is an asset
• Solid understanding of securities settlement, corporate actions and reconciliations
• Experience processing and verifying wire payments (SWIFT, Fedwire, Lynx) is an asset
• Knowledge of corporate trust, or experience as a securities paralegal, is an asset
• Strong Excel skills and a high level of accuracy with data
• Ability to manage multiple deadlines in a busy environment with changing priorities
• University degree or diploma (preferred, not required)
• Pro‑active attitude and "how can I help?" perspective

What We Offer

Paid Time Off: Vacation, Flex Days, Birthday Day off, Bonus Day

Benefits: Health and Dental, Life Insurance, Long Term Disability, AD&D, Employee Assistance Program, $500 Health Savings Account, RRSP Match.

This is an open position to be filled in Vancouver or Toronto.

We thank all candidates for their interest; however, only those selected for an interview will be contacted. By submitting your resume, you consent to the collection, use and necessary disclosure of the personal information provided during the application and selection process.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.