Assistant to the Dean, Faculty of Health Sciences

University of the Fraser Valley; Abbotsford; On-site; CAD 60,000 - 80,000; Full time

Job summary

The University of the Fraser Valley is seeking an Assistant to the Dean for the Faculty of Health Sciences. In this critical role, you will manage various administrative tasks, requiring a strong background in support roles within a post-secondary institution. You will have the opportunity to contribute to a vibrant academic community, prioritizing effective communication and organizational skills. The position demands a proactive approach to ensure the smooth operation of the Dean's office while maintaining a high standard of professionalism.

Benefits

Career and lifestyle benefits

Commitment to diversity and inclusion

Qualifications

• 5+ years of senior level administrative support experience.
• Knowledge of post-secondary policies and UFV accounting practices.
• Supervisory experience is an asset.

Responsibilities

• Manage communication for the Dean’s Office.
• Provide a range of administrative support to the Dean and Associate Dean.
• Handle confidential matters with discretion and diplomacy.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Attention to Detail

Initiative

Education

Degree from a recognized post-secondary institution

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Job Summary

Reporting to the Dean, Faculty of Health Sciences plays a key role with the Faculty of Health Sciences leadership team by providing a diverse range of confidential administrative support to the Dean and Associate Dean including responsibility for efficient management of the Dean’s office. The Assistant manages communication on behalf of the Dean’s Office. The Assistant exercises initiative and sound judgment and deals with delicate situations or complaints from internal sources as well as from the public with a high level of diplomacy, making referrals when necessary.

Qualifications

• A degree from a recognized post-secondary institution.
• A minimum of five (5) years of senior level administrative support experience; preferably in a post-secondary institution environment or similar complex public sector organization.
• Applicants must have demonstrated superior interpersonal, and written and verbal communication skills, that include experience in dealing with the public.
• Prior supervisory experience is an asset.
• Knowledge and understanding of post-secondary policies and procedures, and UFV accounting practices and financial reporting.
• Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools.
• Demonstrated ability to handle confidential matters with discretion, tact, and diplomacy and make sound decisions within the limits of established policies and procedures.
• Proven ability to establish and maintain positive, effective working relationships in a team environment at all times.
• Demonstrated attention to detail and excellent organizational skills.
• Ability to adapt to ever changing workload priorities and effectively reprioritize or defer tasks in line with operational needs.
• Self-motivated and self-directed with strong communication skills.
• Ability to follow instructions with minimal supervision and take initiative.
  
  

About UFV

The University of the Fraser Valley is located on the traditional territory of the Halq'eméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó:lo Tém:éxw (Stó:lo Land; Stó:lo World). In all that we do, UFV strives to support and honour the Stó:lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW — which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.

UFV has campus locations in Abbotsford, Chilliwack, Mission, and Hope in the beautiful British Columbia, and in Chandigarh, India. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community and shape the future of 15,000 students.

Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee. Inquiries about the survey may be directed to [e-mail] . Learn more about our commitment to diversity and inclusion.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials.

UFV is committed to the principle of equity in employment.