Assistant Space Planner

Carleton University; Ottawa; On-site; CAD 66,000 - 73,000; Full time

Job summary

A public university in Ontario is seeking an Assistant Space Planner to assist with the Space Database and ensure efficient space utilization. The ideal candidate will possess a diploma in Interior Design or Architecture Technology and have experience with AutoCAD. Responsibilities include performing audits, planning administrative spaces, and collaborating with the Space Coordinator. This position offers a dynamic and engaging work environment in a committed educational institution.

Qualifications

• Excellent interpersonal and communication skills to execute high level service.
• Ability to work independently and as part of a team to complete projects.

Responsibilities

• Assist Space Coordinator with Space Database and physical space audits.
• Understand and analyze university organizational structures for planning.

Skills

Interpersonal skills

Communication skills

Team collaboration

Education

Three-year diploma in Interior Design or Architecture Technology

Tools

AutoCAD

Job description

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J1225-0028
Job Title: Assistant Space Planner
Job Type: Term Full Time
Department: Planning Design and Construction
Job Category: Administrative
Number of Positions: 1
Date Posted (dd/mm/yyyy): 05/12/2025
Closing Date (dd/mm/yyyy): 14/12/2025
Salary (with Salary Rate): 66,488.00 - 72,613.00/Year
Assignment Duration From: 15/12/2025
Assignment Duration To: 01/12/2028
Employee Group: CUPE 2424
Salary Level: 7PE
Hours Per Week: 35
Date Position Available: 15/12/2025

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G‑7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020‑2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student‑centric, community‑engaged values.

Duties And Responsibilities

The incumbent is responsible to assist the Space Coordinator with the Carleton University Space Database, performing physical space audits to verify configurations, re‑planning of administrative and academic spaces, including renovations to furniture configuration.

The incumbent must understand and utilize knowledge of the administrative and academic organization of the University including hierarchies in order to gather and analyze information; including identifying requirements and developing programs for future forecasts; disseminating program details and information; preparing reports; feasibility analysis; and development of space planning options.

Qualifications

• Possess excellent interpersonal and communication skills to execute and provide high level of service in all aspects of work.
• Ability to work independently and efficiently as an effective team member in order to complete assigned projects in a timely and successful manner.

Education And Experience

• Completion of a three‑year diploma in Interior Design or Architecture Technology from an institution recognized by the Association of Registered Interior Designers of Ontario (ARDIO) or Association of Architectural Technologists (AATO).
• Minimum of three years of related experience in the Architectural/Design field including knowledge and use of the most recent AutoCAD release and experience in commercial interior space planning.
• Experience with commercial, university or institutional design preferred. Equivalences in education and experience will be considered.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.