Assistant Registrar- Student Systems – Enrolment Services

Saint Mary’s University; Halifax; On-site; CAD 69,000 - 90,000; Full time

Job summary

A leading Canadian university in Halifax is looking for an Assistant Registrar - Student Systems. The role involves providing leadership on projects, supervising teams, and ensuring efficient data management. The ideal candidate will have an undergraduate degree, at least 3 years of relevant experience, and strong organizational skills. The position offers competitive compensation and a supportive work environment.

Benefits

Competitive compensation

Comprehensive benefits package

Defined Contribution Pension plan

Flexible Workplace

Professional development opportunities

Qualifications

• Minimum three to five years directly related experience in Student Systems positions.
• Knowledge of project management with a professional certificate/designation is an asset.
• Cross-cultural working experience will be an advantage.

Responsibilities

• Work closely with the Deputy Registrar and other stakeholders.
• Supervise Functional Analyst group and delegate tasks.
• Ensure best practices using tools like Lean Six Sigma or Agile methodologies.

Skills

Leadership

Project Management

Interpersonal Communication

Organizational Skills

Analytical Thinking

Education

Undergraduate degree in a related field

Tools

Microsoft Suite

Adobe Suite

Ellucian Student Information Management System

Job description

Overview

Discover

The Opportunity

Date Posted: October 28 2025

Posting Deadline: November 11 2025

Department: Enrolment Services

Type of Employment: Permanent Full-Time

Group Affiliation: APC Group Group 6 ($69429 - $89468 annually)

At Saint Marys University you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the Universitys success. We are currently looking to fill the position of Assistant Registrar- Student Systems to join our Enrolment Services team.

What we offer

As a team member at Saint Marys we are proud to offer many benefits. Some of these include:

• Competitive compensation
• Comprehensive benefits package
• Defined Contribution Pension plan
• Vacation
• Personal days
• Flexible Workplace
• Professional development
• Holiday closure
• Summer hour schedule
• Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

Under the direction of the Deputy Registrar the Assistant Registrar - Student Systems will :

• Works closely with the Deputy Registrar, EIT and other internal and external stakeholders to provide leadership on strategic and operational projects.
• Responsible for projects from a functional perspective and builds consensus on project requirements, outcomes, business process renewal and integration to student data and systems.
• Main point of contact for the EIT department in planning, prioritizing, review and assigning resources to projects.
• Responsible for the supervision of Functional Analyst group while creating an inspiring team environment with an open communication culture.
• Delegates tasks and responsibilities, sets timelines and oversees day-to-day operations.
• Provides subject matter expertise on Student Systems analytics tools and software to meet universitys data needs operationally and strategically.
• Provides knowledge support to Student Systems team on reporting tools and distribution platform as well as basic and advanced training to other stakeholders.
• Builds reporting and analytics to support university stakeholders and ensures that stored data is accessible to internal and external teams while responding to inquiries and requests for information from staff in a timely manner.
• Leads functional units through business process improvement initiatives to ensure best practices using tools and methodologies such as Lean Six Sigma or Agile Methodologies.
• Assists the Deputy Registrar in preparing, monitoring and administering annual budget for the department including staffing with signing authority for Student Systems Unit budget when required.

Experience and Education Requirements

To be the successful Assistant Registrar - Student Systems you will have :

• Undergraduate degree in a related field.
• Minimum three (3) to five (5) years directly related experience in Student Systems positions.
• Proficiency in Microsoft Suite, Adobe Suite.
• Practical Knowledge of Project Management with a professional Certificate / designation e.g. Project Management Professional is an asset.
• Knowledge of Ellucian Student Information Management System (Banner, CRM, Recruit and Advise) is preferred.
• Excellent interpersonal communication and organizational skills.
• Ability to make decisions and achieve goals in a high paced environment with multiple competing priorities.
• Cross-cultural working experience will be an advantage.

Application Details

Apply for this opportunity online using our online application system through Career Beacon. Click on Apply Now and complete all required information fields. Qualified candidates should submit the following with their application :

• Resume
• Cover Letter
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Marys University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect we encourage all qualified candidates to apply; however preference will be given to applicants who self-identify as Black / African Nova Scotians Indigenous peoples racialized persons / visible minorities persons with disabilities and women. If you require accommodations during the recruitment process please contact Talent Acquisition at emailprotected.

A little bit about us

Saint Marys University

Saint Marys University is one of Canadas top primarily undergraduate universities known for its international collaborations leadership in entrepreneurship and research that benefits local and global communities. Our programs in Arts Science Graduate Studies and the Sobey School of Business are among Canadas best and feature professors who are committed to the success of their students. Saint Marys provides our more than 6400 students with a place that fosters possibility excellent research opportunities and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax, Nova Scotia on Canadas east coast Saint Marys University is marked by iconic buildings, green spaces and fresh ocean air. The Saint Marys University community is committed to a prosperous future for the world-a World without limits.

Learn more about working at Saint Marys University here and follow us on LinkedIn, Facebook, Twitter and Instagram!

Key Skills

IVR, Data Entry, Organizational skills, Clerical Experience, Computer Skills, Ellucian, Process Improvement, Records Management, Office Experience, Peoplesoft, Copywriting, Administrative Experience

Employment Type: Full-Time

Experience: years

Vacancy: 1

Yearly Salary: 69429 - 89468