Assistant Property Manager - 4 Month Contract

QuadReal Property Group; Sarnia; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading property management firm located in Canada seeks an experienced Assistant Property Manager to assist the Property Manager in overseeing daily operations, ensuring tenant satisfaction, and maintaining property standards. Candidates should have 3+ years of relevant experience and excellent communication skills. This role involves tenant relations, leasing support, and financial management.

Qualifications

• 3+ years of related Property Management experience required.
• Ability to communicate effectively and professionally.
• Detail-oriented and organized, with strong multi-tasking skills.

Responsibilities

• Support the Property Manager in daily operations.
• Serve as a point of contact for tenants and respond to inquiries.
• Assist in marketing available rental units.

Skills

Effective communication

Organizational skills

Decision making

Conflict resolution

Intermediate MS Office skills

Education

3+ years of Property Management experience or post-secondary courses

Job description

About Parkbridge Lifestyle Communities

Parkbridge Lifestyle Communities is Canada's leading developer and owner/operator of 90 residential and resort communities in six provinces from coast to coast. Parkbridge enriches the lives of Canadians by enabling couples to buy their first home sooner, seniors to downsize and enjoy a more carefree retirement, and families to vacation at RV resorts that benefit from activity programs and included amenities. An operating platform of QuadReal Property Group, Parkbridge manages and continually invests in the properties it owns and operates, creating a longstanding relationship with our customers and vibrant communities with quality amenities.

Visit www.parkbridge.com for more information.

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description

The Assistant Property Manager will support the Property Manager in overseeing the day-to-day operations of the properties, ensuring smooth and efficient functioning across all areas. The individual will conduct regular property inspections and report any maintenance or safety concerns. Aid with coordinating maintenance requests and follow up to ensure timely completion of repairs and help organize preventive maintenance schedules for the property.

Responsibilities

Residents Relations and Communication

• Serve as a point of contact for tenants, responding to inquiries, addressing concerns, and providing exceptional customer service.
• Assist with lease administration, including processing new leases, lease renewals, and terminations.
• Maintain positive tenant relations by addressing issues in a timely and professional manner.
• Assist in enforcing lease agreements and property rules and regulations.
• Help with move-in/move-out processes, including conducting inspections and preparing rental homes/sites for new tenants.
• Promote a positive community atmosphere by addressing tenant concerns and fostering good relationships.

Leasing And Administration

• Assist in marketing available rental units, including updating listings, coordinating showings, and responding to prospective tenant inquiries.
• Assist with tenant screening, including processing applications, conducting background checks, and gathering references.
• Prepare and review leasing documents, ensuring accuracy and compliance with company policies and legal requirements.
• Carry out lease administration.
• Maintain accurate records of all transactions, maintenance requests, and resident interactions.
• Perform general administrative duties, such as answering phone calls, emails, and maintaining tenant files.
• Prepare and distribute notices to tenants, including rent reminders, policy updates, and other important communications.

Financial Management Support

• Assist with rent collection and ensure timely payment by tenants. Follow up on overdue payments and assist with issuing late notices.
• Assist in managing property budgets and ensuring expenditures stay within budgetary limits.
• Collect rent and manage late payment issues, including issuing notices for non-payment.

Experience And Qualifications

• 3+ years of related Property Management experience or post‑secondary courses in property management required.
• Relationship Skills – Ability to communicate effectively and professionally, both oral and written with owners, tenants and team members; ability to develop and sustain cooperative working relationships; professional phone manner; mature and self‑motivated team player with good conflict‑resolution skills; committed to personal growth & integrity aligned with QuadReal’s objectives.
• Organizational/Multi‑Task Skills – Ability to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; results oriented, detail oriented and accurate.
• Decision Making Skills – Able to resolve problems using facts and sound reasoning; able to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.
• Computer Skills – Intermediate to advanced skills in MS Word, Excel, Microsoft Office.

This job posting is for an existing vacancy.

QuadReal will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.