Assistant Manager, Facility Operations

York Region District School Board; Newmarket; On-site; CAD 91,000 - 110,000; Full time

Job summary

A local school district in Ontario seeks a dedicated facility operations manager to oversee caretaking services in schools. The ideal candidate will possess a post-secondary degree, extensive experience in facility management, and effective interpersonal skills. This position offers a competitive salary range of $91,438 - $109,295 along with a defined benefit pension plan and various professional development opportunities. The role includes supervising staff and ensuring compliance with health and safety standards.

Benefits

Defined benefit pension plan

Short Term Disability Plan

Paid religious holidays

Summer Hours

Professional development opportunities

Qualifications

• Minimum seven to ten years of progressive experience in facility operations and management.
• Experience working in a unionized environment.
• Ability to deal effectively with various individuals and groups.
• Requires a valid Ontario Driver’s License.

Responsibilities

• Coordinate Caretaking services for assigned schools and facilities.
• Assist in the development of operational plans.
• Oversee site service contracts.
• Facilitate staff training for cleaning and maintenance.

Skills

Effective verbal and written communication

Interpersonal skills

Problem-solving skills

Computer skills

Education

Three years of post-secondary degree or diploma in Engineering, Business, or related field

Job description

Overview

Salary: $91,438 - $109,295

Interested staff members are required to complete the online application to the attention of: The Recruitment Team. These two positions are effective immediately.

We have a lot to offer our employees and here is why you should consider working at YRDSB

1. A great place to live and work
2. Our commitment to Equity, Accommodation, and Accessibility
3. Excellent salary and benefits

Total Rewards Include but are not limited to:

• Defined benefit pension plan


• Short Term Disability Plan


• 3 days paid religious holidays


• Summer Hours (Fridays off in July/August)


• A wide array of Benefits through Trust Plans


• Professional development and career growth, etc.


• Sabbatical and other leaves of absence


• Participation in Deferred Salary Plan


• Secondment opportunities


• Managers and Support Staff Educational Trust Fund (reimbursement of courses/education related to role)

The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions. The YRDSB implemented Working From Home Guidelines to facilitate this work option. Please note, this does not apply for school based positions.

In compliance with Board policies and procedures, responsible for coordinating Caretaking services for various schools and facilities within the assigned area(s) of the Board.

Major Responsibilities

• To coordinate Caretaking services for assigned schools and facilities.


• To assist in the development of operational plans.


• To oversee site service contracts for schools and facilities.


• To facilitate staff training for cleaning, disinfecting and preventive maintenance of facilities and building systems.


• To support the development and implementation of departmental goals, objectives, and performance metrics, ensuring alignment with the Trustees Multi-Year Strategic Plan and Director’s Action Plan.


• To support the management of employee relations, including hiring, performance management, and conflict resolution, in accordance with collective agreements and Board policies and procedures.


• To support and monitor the implementation of robust preventative and predictive maintenance programs to optimize asset lifespan and minimize operational disruptions.


• To support the coordination and manage responses to emergency situations and after-hours calls.


• To collaborate effectively with school administrators, teaching staff, parent councils, community groups, and other internal and external partners to address facility needs and concerns.


• To attend and participate in various meetings and committees as required.


• To perform other duties as assigned.

Education, Experience and Qualifications

• Three years of post-secondary degree or diploma in Engineering, Business, Human Resources, or a related field, or equivalent, as approved by the Board, is required.


• Minimum seven to ten years of progressive experience in facility operations and management, with at least three-five years in a leadership or managerial role, preferably within a large institutional or public sector environment (e.g., school board, university, municipal government) is required.


• Experience working in a unionized environment and interpreting collective agreements is required.


• Effective verbal and written communication, interpersonal, problem-solving, and computer skills are required.


• Ability to deal effectively with a variety of individuals and groups both within and outside the Board is required.


• Requires a valid Ontario Driver’s License and have access to transportation.

Leadership

• Directly supervises the Supervisors of Facility Services.


• Responsible for leading a team within caretaking operations, to developing a culture of safety, care, and continual improvement to service.


• Supports the Manager, Facility Operations in overseeing daily facility operations across assigned sites.


• Provides ongoing mentorship, professional development opportunities, supports the recruitment and training of Caretaking supervisors and staff.


• Communicates confidential matters with individuals and groups within and outside of the Board as it relates to facility operations practices and related legislation.


• Builds and maintains collaborative relationships with multiple departments, contractors, and internal and external partners for the coordination of caretaking operations.

Accountability and Decision Making

• Responsible for maintaining knowledge of and adherence to Board policies and procedures and applicable legislation, regulations, building codes, and Health and Safety standards (e.g., Ontario Building Code, Occupational Health and Safety Act, Ministry of Education guidelines).


• Responds to emergency situations and provides direction and support.


• Assists in managing budgets and resource allocation including commodities, contract services, and caretaking equipment.


• Monitors and tracks the age, condition, and location of caretaking equipment to support the life cycle planning program for caretaking equipment.


• Decisions made can have an impact on staffing levels resulting in compromised life safety and cleanliness standards. Risks include noncompliance to legislative requirements for building occupancy and impact to daily operations.


• Completes assigned tasks, projects, and reports by established deadlines to ensure continuity of operations and alignment with departmental priorities.

Working Conditions

• Typical corporate office environment.


• Requires use of technology and computer equipment for prolonged periods.


• May be required to respond to after-hours emergencies or supervise urgent repairs.


• Use of personal protective equipment on construction sites may be required i.e., hard hat, high visibility vest, and safety footwear.

Equity, Diversity and Inclusion

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of students and communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community.

Therefore, in pursuit of the Board’s values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals and principles outlined in the District Action Plan. Candidates who have strong racial literacy practices and a commitment to dismantling anti-racism, anti-oppression, and creating identity-affirming spaces, in order to intentionally disrupt racist and hateful acts.

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;


• African, Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);


• South Asian, East Asian, Southeast Asian, Middle East/West Asian, Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified).


• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;


• persons with visible and/or invisible (physical and/or mental) disabilities;


• persons who identify as women; and


• persons of marginalized sexual orientations, gender identities, and gender expressions.

At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation

We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity, individualization and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process, such as skills assessments, written practicum, presentation, interview, etc. If an accommodation is required, requests can be made in advance of any stage of the recruitment process. All information received relating to a candidate’s required accommodation will be addressed confidentially by the Recruitment and Retention Team. Please make this request to the Recruitment Team or a member of the Recruitment Team. If this position is a school based LTO/Contract Teaching position, please email the Principal directly to request the accommodation to be made at the school in collaboration with Human Resource Services, Disability Management Team.

Important Note for YRDSB Employees: If you have a current accommodation in place through Disability Management, please inform your Disability Management Case Manager to ensure that your accommodation needs can be met in the new role that you are pursuing. If invited to participate in the hiring process, and you are unable to perform the essential/bona fide requirements (e.g. physical, cognitive requirements), please notify the Recruitment Team by emailing to review next steps (in the email please reference the job title you are applying to).

Important Information for CUPE 1734 Members

LA.11.7 Those twelve (12) month employees filling vacancies as a result of their applying to a job posting are to remain twelve (12) months at their position. Ten (10) month employees are to remain in their position until the end of the school year. This requirement can be waived with permission from the Superintendent responsible for Human Resource Services. This does not prevent employees from applying for a position or from applying for a promotion during the twelve (12) month period.

CUPE 1734 applicants will be considered to have the required educational qualifications based on the job description for the CUPE 1734 classification they currently hold on a permanent basis, in accordance with the terms of the CUPE 1734 Collective Agreement.

As a condition of employment, an d in accordance with the Education Act, anyone seeking employment or wanting to volunteer must provide a satisfactory police record check. A Police Vulnerable Sector Check (PVSC) must be completed by the police services in the jurisdiction in which you reside, this is based on your home address (only accepted by police services within Canada); must be satisfactory to the YRDSB and completed within six (6) months prior to the scheduled start date. It is the candidates responsibility to provide the results to the Board upon instruction.

We will accept satisfactory PVSC’s that name any other school board and other employers (daycare centers, OCT, and employers that would require a police check for vulnerable persons) in Ontario and obtained within the last six (6) months.

Online applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services. All applications will be screened based on the required education, experience and qualifications as noted in the posting and job description and as reflected in the application. Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted.

The personnel file of all internal applicants will be reviewed as part of the selection process.