Assistant Contract Administrator

Parsons; Oakville; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading engineering firm in Oakville is seeking an Assistant Contract Administrator to join their team. The role involves managing contracts for large construction projects, ensuring compliance, and collaborating with various stakeholders. Candidates should possess a degree in Construction Management or Civil Engineering and have over 5 years of experience in contract administration. This position offers a supportive work environment with competitive benefits. If you're looking to advance your career in a dynamic and innovative firm, apply today!

Benefits

Health insurance

Vision insurance

Dental insurance

Employer paid provincial care premiums

Defined Contribution Pension Plan (DCPP)

Tax-Free Savings Account (TFSA)

Registered Retirement Savings Plan (RRSP)

Paid time off

Sick leave

Gym membership discounts

Qualifications

• 5+ years of construction contract administration experience required.
• Preference for experience with large projects in the Ontario region.
• Requires knowledge of industry business practices and negotiation.

Responsibilities

• Draft contracts for engineering/construction projects.
• Review contracts for legal and risk issues.
• Monitor and administer business provisions of contracts.
• Prepare letters to clients regarding contract compliance.
• Identify and resolve contractual problems.

Skills

Strong written and oral communication skills

Excellent interpersonal skills

Working knowledge of contract administration software

Education

Degree or Diploma in Construction Management or Civil Engineering

P.Eng or RCCA registration

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description:

Parsons is now hiring an Assistant Contract Administrator (Construction Administration Specialist) for our rapidly expanding team in Southern Ontario to work on various engineering and construction management projects. You will be responsible for administering contracts in support of world‑class projects. In this role, you will perform contract administration assignments for projects with constructed values typically in the $10 to $50 million range with clients in the private and public sectors.

Responsibilities:

• Drafts contracts for large engineering/construction management projects. Proposes alternative text/clauses to client contracts, as appropriate for the Company business.
• Ensures that the contract is thoroughly reviewed for legal, risk management, tax, and accounting issues prior to submitting to management for approval.
• Participates as a member of the negotiating team, consisting of business development and project management personnel, for establishing business terms and contract conditions.
• Monitors and administers the business provisions of assigned contracts to ensure compliance with contractual terms and conditions.
• Advises the Contracts Manager regarding scope, financial, and risk issues of applicable contracts.
• Generates and maintains documentation for negotiating change orders. Prices and drafts change orders and amendments. Follows through to ensure that contractual coverage is implemented.
• Prepares letters to clients requesting approvals and interpretations required to comply with the provisions of the contract.
• Collaborates with Procurement personnel on project subcontract matters.
• Monitors project expenditures versus contract cost limitations.
• Prepares letters to clients notifying them of contract cost limitations and requirements for additional funds.
• Prepares project/facility acceptance documents and follows through to ensure acceptances are approved by the client.
• Furnishes business and financial information requested by the client, as delegated by the Project Manager.
• Identifies contractual problems and takes appropriate action to ensure a satisfactory resolution.
• Follows up on problems demanding management attention to ensure a timely response to the client.
• Performs other responsibilities associated with this position as may be appropriate.

Qualifications:

• Degree or Diploma in Construction Management or Civil Engineering, and/or combination of related experience is preferred
• P.Eng registered with PEO or OACETT registered Road Construction Contract Administrator (rcca) is preferrec
• 5+ years of construction contract administration experience is required
• Prefer experience with large engineering/construction projects in the Ontario region
• Requires a working knowledge of industry business practices and the negotiation of prime contracts
• Incumbent must also possess strong written and oral communication skills, excellent interpersonal skills
• Working knowledge of PC software packages typically associated with contract administration

This position is part of our Critical Infrastructure team. For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see what’s next! We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best‑in‑class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax‑Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle!

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for Indigenous peoples, women, individuals with disabilities, and visible minorities. We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.