AR / AP Specialist - SaaS - Own the Numbers, Drive the Cash Flow

BrightOrder Inc.; Montreal; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading logistics software company is seeking an AR / AP Specialist to ensure financial operations run smoothly. This role involves managing invoices and communication with vendors and customers. The ideal candidate has a diploma in Accounting, with 5+ years in the field and proficiency in QuickBooks. This fully remote position is within Canada only, offering a great benefits package including comprehensive health coverage and professional development support.

Benefits

Comprehensive health & dental coverage

Generous PTO

Professional development support

Remote work

Qualifications

• 5+ years of relevant accounting experience required.
• Knowledge of GAAP / ASPE preferred.
• Experience in full-cycle accounting is essential.

Responsibilities

• Manage AP and AR inboxes, ensuring timely follow-up.
• Process invoices accurately and efficiently.
• Prepare vendor payments on set schedules.

Skills

Attention to detail

Problem-solving

Communication

Time management

Tech-savvy

Education

Minimum diploma in Accounting

Tools

QuickBooks Online

Zoho

Stripe

Chargebee

Job description

Job Description

Job Description

Fully Remote Opportunity! (Within Canada Only)

The World We Envision

BrightOrder isn’t just another company. We’re revolutionizing maintenance, telematics, and managed services for logistics and trucking. Our software ecosystem delivers the insights businesses need to make game-changing decisions. And that doesn’t happen without rock-solid financial control.

The Team You’ll Join & The Impact You’ll Make

You’ll be the force keeping our cash flow healthy and our relationships strong. Working with a high-energy, goal-driven team, you’ll ensure every transaction is accurate, every receivable is collected, and every payable is on point. Our customers and vendors will trust us because YOU make sure their financial interactions with us are smooth, transparent, and professional.>

How We Work

• We move fast, stay sharp, and get results.
• We hold each other accountable, no excuses.
• We never settle—we optimize, improve, and innovate.

Still with us? Good. That means you’re someone who thrives on owning financial operations and driving real impact. If that’s you, read on — this could be your next big move. If not, no worries, this might not be the role for you.

The Role : AR / AP Specialist What You’ll Do

You’ll control receivables and payables like a pro, ensuring BrightOrder’s financial engine runs smoothly. Your mission? Keep aging invoices in check, maintain impeccable accuracy, and make sure every transaction is accounted for.

Requirements

Key Responsibilities

• Manage AP and AR inboxes, ensuring timely follow-up on vendor and customer inquiries.
• Process invoices accurately and efficiently, primarily focusing on accounts payable to start.
• Prepare vendor payments, typically on the 15th and 30th of each month.
• Perform reconciliations of revenue between billing systems (Zoho, Stripe, Chargebee) and QuickBooks to ensure accuracy.
• Assist the AR team with potential collections and understanding outstanding accounts.
• Maintain strong attention to detail in all accounting tasks, including reconciliations.
• Collaborate effectively within a team environment, with a preference for clear communication and supportive leadership.
• Adapt quickly to changes in financial software or processes.
• Prioritize tasks effectively, especially when dealing with multiple subscription billing cycles or vendor payment deadlines.

Required Qualifications

• Minimum diploma in Accounting.
• 5+ years of relevant accounting experience.
• Proficiency with accounting software such as QuickBooks Online.
• in the RBC payment platform.
• Experience with Zoho, Stripe, and Chargebee is a plus.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Excellent organizational skills with strong attention to detail.
• Knowledge of GAAP / ASPE (intermediate level preferred).
• Experience in full-cycle accounting, accrual accounting, deferred revenue, and AR / AP full cycle.
• Ability to work effectively in a fast-paced, evolving environment.

You’ll Thrive Here If You Are…

• Laser-focused on details — because a missing decimal can be a disaster.
• A problem solver — you see financial gaps and fix them fast.
• Relentless in follow-ups — you know how to get responses and results.
• A time-management master — juggling payables, receivables, and reporting is your thing.
• Tech-savvy — you navigate QuickBooks, Zoho, and HubSpot like a pro.
• A true professional — you keep vendor and client relationships strong with clear, respectful communication.
• Driven by results — you don’t just report numbers, you improve them.
• Passionate about efficiency — you love optimizing processes and cutting out the fluff.

Preferred Requirements

• Experience in a SaaS / IT company (fast-growth or subscription-based preferred).
• Hands-on experience with Accounts Receivable & Accounts Payable (collections, invoicing, vendor payments).
• Expertise with financial systems:
• QuickBooks (accounting, reconciliation, reporting)
• Zoho Billing (subscriptions, invoicing, renewals)
• HubSpot (customer lifecycle and billing integration)
• Strong problem-solving skills for financial discrepancies.
• Detail-oriented with proven ability to prioritize and multitask.
• Excellent professional communication skills with vendors, clients, and internal teams.

Success Metrics (How You’ll Win)

• 20% reduction in aged receivables / payables within 6 months.
• 99% accuracy in financial data entry within 3 months.
• 100% response rate to client / vendor inquiries within 24 hours.

If reading this made you say, “HELL YES, this is me,” we need to talk!

Apply now and own BrightOrder’s cash flow.

BrightOrder is proud to be an Equal Opportunity Employer. If you require accommodation or assistance due to a disability, please contact

Benefits

We know great work requires a great environment. At BrightOrder, you’ll get :

• Remote work
• Comprehensive health & dental coverage – Because your well-being matters
• Generous PTO – Recharge, reset, and return ready
• Professional development support – Courses, certifications, and resources to grow
• Meaningful ownership – Be part of the mission, not just the machine

We’re building something that matters and we take care of the people who make it happen.