AP Specialist/Analyst - 3 Months

Vaco Recruiter Services; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading recruiting agency is looking for a detail-oriented Accounts Payable professional based in Peel Region, Mississauga. The role requires reviewing payables for accuracy, monitoring invoice data in the ERP system, and validating inventory-related bills. Candidates must have over 3 years of full cycle AP experience, and familiarity with SAP is essential. The position offers an hourly pay between $25 and $28, and applicants must reside in the Greater Toronto Area.

Qualifications

• 3+ years of full cycle AP experience.
• Experience performing GL reconciliations is an asset.

Responsibilities

• Review incoming payables for accuracy and completeness.
• Monitor transfer of invoice data into ERP and resolve mismatches.
• Partner with technology teams to troubleshoot workflow errors.
• Validate inventory-related bills with purchase documentation.
• Ensure appropriate approvals and account allocations before entering transactions.
• Examine supplier agreements for corporate compliance.
• Review employee reimbursements and post verified data.
• Prepare and document scheduled payment runs.
• Initiate electronic disbursements after validating banking information.
• Record completed wire payments in ERP and ensure reconciliation.
• Process voided payments and related adjustments.
• Maintain organized records for each accounts payable transaction.
• Support auditors with required documentation.
• Review payables subledger before month-end close.
• Prepare and post month-end accrual entries on time.
• Communicate regularly with suppliers about payment timing.
• Compare supplier statements with internal records for variances.
• Conduct investigations or analyses as requested.
• Support finance and accounting team with additional responsibilities.

Skills

Full cycle AP experience

SAP

Concur for expenses

Vlookups

Pivot tables

Job description

About the Opportunity

• Review incoming payables submitted through the expense and invoice platform to confirm accuracy and completeness before processing.
• Monitor the transfer of invoice data into the ERP system, identify any mismatches or failed postings, and coordinate resolution.
• Partner with technology support teams to troubleshoot system‑related errors affecting invoice workflow.
• Validate that all inventory‑related bills align with purchase documentation and receipt records, and work with procurement staff or suppliers to clear up any inconsistencies.
• Confirm that approvals and financial account allocations are appropriate prior to manually entering transactions into the ERP environment.
• Examine supplier agreements for materials‑related purchases to ensure they have been executed in line with corporate authorization rules.
• Review employee reimbursement submissions routed through the expense tool and post them to the ERP system once all data interfaces are verified.
• Prepare scheduled payment runs and ensure approvers receive the required documentation needed for review and confirmation.
• Initiate electronic disbursements, including ACH and manual bank wires, after thoroughly validating vendor and employee banking information.
• Record completed wire payments in the ERP system and ensure all transactions reconcile with bank activity.
• Process voided payments, returned transfers, and related adjustments as they arise.
• Keep detailed and organized backup for every accounts payable transaction to support accurate record‑keeping.
• Adhere to internal policies, compliance requirements, and AP control standards in daily operations.
• Support both internal and external auditors by providing requested documentation and explanations.
• Prior to month‑end close, review the payables subledger, identify aged items, and work on clearing outstanding credits or discrepancies.
• Prepare and post month‑end accrual entries for multiple departments within required deadlines.
• Maintain regular communication with suppliers and internal partners to manage expectations around payment timing.
• Compare supplier account statements with the internal payables system to identify and resolve variances.
• Conduct one‑off account investigations or analyses as requested by business partners or vendors.
• Carry out additional responsibilities as needed to support the finance and accounting team.

About You

• 3+ years of full cycle AP experience
• SAP is a must and Concur for expenses is an asset
• vlookups, pivot tables
• Experience performing GL reconciliations is an asset

Pay Range

$25 - $28 / hour

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #463253.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.