AP Clerk - 3 Months

Vaco Recruiter Services; Vaughan; On-site; CAD 30,000 - 60,000; Full time

Job summary

A recruitment service provider is seeking a detail-oriented individual for an Accounts Payable role. Responsibilities include handling supplier bills, preparing disbursements, reconciling credit cards, and processing expense claims. Candidates should have 2+ years in AP, strong communication skills, and basic accounting knowledge. This position offers a pay range of $24 - $28 per hour, requiring residency in the Greater Toronto Area. Join a friendly team focused on efficiency and support special projects when needed.

Qualifications

• 2+ years of experience handling accounts payable duties.
• Understand debit/credit and posting to GL.

Responsibilities

• Handle incoming supplier bills and record appropriately.
• Prepare and execute scheduled disbursements.
• Record advance payments made to vendors.
• Support credit card reconciliation.
• Process staff expense claims efficiently.
• Set up new supplier profiles.
• Maintain and upload documents in vendor systems.
• Perform intercompany account reconciliations.
• Monitor accounting team's shared inbox.
• Organize and store invoice documentation.
• Participate in process-enhancement initiatives.
• Provide support on special projects as needed.

Skills

Excellent communication skills

Basic accounting knowledge

Ability to fit into the company culture

Job description

About the Opportunity

• Handle incoming supplier bills, ensuring they are properly recorded whether tied to a purchase order or submitted without one.


• Prepare and execute scheduled disbursements through multiple payment channels, including ACH, EFT, wire transfers, corporate credit cards, third‑party FX platforms, and check runs coordinated with the Controller.


• Record advance payments made to vendors, whether issued via credit card or bank transfer.


• Support credit card reconciliation by entering all supplier‑related transactions from card statements on a weekly basis.


• Process staff expense claims on a daily basis, ensuring accuracy and compliance with policy.


• Set up new supplier profiles by verifying completeness of onboarding documentation, creating the vendor record, updating contact details, and confirming banking information directly with the vendor.


• Maintain and upload required documents within external vendor systems such as courier or logistics portals (e.g., FedEx, UPS).


• Perform intercompany account reconciliations, ensuring that all cross‑entity billings are captured and aligned.


• Monitor and triage the accounting team’s shared email inbox.


• Organize and store invoice documentation electronically in accordance with internal procedures.


• Participate in ongoing process‑enhancement initiatives to streamline workflow and improve efficiency.


• Provide support on additional responsibilities and special projects as needed.

About You

• 2+ years of experience handling AP duties


• Excellent communication skills and basic accounting knowledge (understand debit/credit, what posting to the GL is)


• Need to fit the culture. friendly, hard worker

Pay Range

$24 - $28 / hour

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #464029.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.