AMDSB - Non-Union - Payroll Services Representative

St. Clement's School; Seaforth; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local educational institution in Ontario is looking for a Payroll Services Representative to manage payroll processes. This position requires post-secondary education in Secretarial/Accounting and payroll experience. You will ensure compliance, prepare payroll adjustments, and collaborate with HR. The job offers $27.49 - $31.35 per hour with a defined pension plan. Join a team that values inclusivity and innovation.

Benefits

Defined pension plan

Employee Assistance Program (EAP)

Qualifications

• 1 Year of payroll experience, administrative experience, or equivalent education.
• Experience in an education or public sector environment preferred.
• Familiarity with OMERS pension administration is an asset.

Responsibilities

• Prepare payroll entries and benefit adjustments.
• Administer payroll processes and ensure compliance.
• Transmit payroll runs and reconcile payroll accounts.

Skills

Excellent computer literacy skills

Strong communication skills

Attention to detail

Teamwork

Numerical aptitude

Education

1 Year post-secondary education in Secretarial/Accounting

Tools

Word

Excel

Job description

AMDSB - Non-Union - Payroll Services Representative

Avon Maitland District School Board (AMDSB) provides first class education to students and families throughout Huron and Perth Counties. We aim to engage, inspire, and innovate, in all that we do! We are always learning! Our work is guided by a Strategic Plan and highlights 3 main areas of focus that enable our students and staff to say: I am prepared. I am well. I am engaged.

Our vision is to engage, inspire, innovate, because we are always learning.

We are accepting applications for the following Non-Union 1.0FTE temporary Payroll Services Representative at the Education Centre in Seaforth, Ontario.

Hours of Work: 35 hours per week, 12 months per year

Employment Start Date: March 23, 2026

Employment End Date: March 26, 2027

Rate of Pay: $27.49 - $31.35 per hour as per Level 2 in accordance with the Terms and Conditions of Employment for Non-Union, Management, Administrative and Supervisory Employees

Pension Plan: Defined pension plan through the Ontario Municipal Employees Retirement System OMERS

Employee Assistance Program (EAP) through TELUS which includes:

• 24/7 confidential support
• Access to information on personal fitness, nutrition, career, financial and legal advice; relationship & family support, and overall wellbeing resources.

Reports to: Payroll Supervisor

Responsibilities:

• Prepare payroll entries and associated pay and benefit adjustments (e.g., LTD, new hires, salary amendments, retroactive pay, garnishments, leaves of absence, unpaid days) for assigned employee groups.
• Administer payroll processes for multiple unionized groups, ensuring compliance with collective agreements and board policies.
• Transmit payroll runs, reconcile payroll accounts, and complete year-end processes including T4 generation and verification.
• Download and process timesheets, applying appropriate pay rates for long term assignments.
• Process manual cheques and year-to-date adjustments; prepare and balance payroll summaries for integration with accounting systems.
• Generate Records of Employment (ROEs) and respond promptly to payroll inquiries from staff and schools.
• Maintain accurate documentation and satisfy audit requirements.
• Collaborate with HR and Finance teams on payroll-related projects and system enhancements.
• Promote a positive, safe, respectful, and inclusive workplace.
• Other duties or projects as required or assigned.

Qualifications:

• 1 Year post-secondary education in Secretarial/Accounting and two years of payroll experience, administrative experience or equivalent education and experience.
• Experience in an education or public sector environment with unionized employee groups is strongly preferred.
• Familiarity with OMERS pension administration and statutory deductions considered an asset.
• Excellent computer literacy skills, including proficiency in Word and Excel; experience with payroll/HRIS systems preferred.
• Proven ability to work in a team environment with strong communication and interpersonal skills.
• Ability to exercise good judgment and discretion in handling confidential information.
• High degree of accuracy and attention to detail, with strong numerical aptitude.
• Ability to identify priorities and manage conflicting demands to meet deadlines.

Note - A criminal background check will be part of the recruitment process.

Why Join AMDSB?

• We believe our students are at the core of what we do; we are committed to creating inclusive, inspiring and innovative learning environments.
• Great work culture with staff who embrace and seek meaningful careers.
• Work with a diverse and dynamic team that fosters a culture of belonging and collaboration.

We thank all applicants for their interest in opportunities with the Avon Maitland District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position.

Communication with short‑listed applicants will be made through the contact information (email address and/or phone number) provided on the applicant's profile page.

The AMDSB is committed to equity in employment and equitable hiring practices that allow us to engage qualified staff who reflect diversity. We will make any reasonable accommodation, based on any of the human rights protected grounds, to support candidates to participate in the hiring process.