Alumni and Mission Administrator

StandWithUs; Canada; On-site; CAD 45,000 - 55,000; Full time

Job summary

StandWithUs Canada is seeking a dynamic Alumni and Mission Administrator to build our national student-to-alumni leadership pipeline, overseeing alumni engagement, mentorship, leadership development, and mission-related logistics.

The role blends strategic relationship-building with hands-on project management, coordinating with external mission providers, federations, synagogues, schools, volunteers, and donors to create a sustainable national network.

Qualifications

• Completed Emerson Fellowship
• 1-3+ years nonprofit programming, student engagement, alumni relations, education, or related field
• Exceptional organizational and project-management skills
• Strong relationship-building and interpersonal skills
• Excellent written and verbal communication skills
• Experience working with young adults, university students, or alumni
• Experience with event coordination
• Ability to manage multiple priorities and deadlines independently
• Strong attention to detail and follow-through
• Comfort working with databases, digital communications, and online engagement platforms
• A passion for Jewish community engagement, combating antisemitism, leadership development, and supporting students

Responsibilities

• Build and maintain a national database of StandWithUs Canada alumni
• Develop and implement an annual alumni engagement strategy
• Organize national and regional alumni events
• Establish an alumni mentorship program connecting graduates with current students
• Create opportunities for alumni to serve as mentors, speakers, volunteers, ambassadors, and community leaders
• Develop alumni communications, newsletters, digital engagement, and networking opportunities
• Track alumni participation and measure engagement
• Coordinate logistics for StandWithUs Canada educational missions to Israel and other leadership experiences
• Serve as the primary StandWithUs Canada liaison with third-party mission providers and external partners
• Strengthen relationships between StandWithUs Canada participants, alumni, and the broader Jewish community
• Develop partnerships with Federations, synagogues, schools, and community organizations
• Create opportunities for alumni and allies to engage in Jewish community life
• Help develop a sustainable pipeline of future volunteers, community leaders, donors, and Board members
• Assist the Executive Director and Director of Digital Strategy in planning and executing major and small fundraisers, community education events, and speaker tours
• Liaise with event committees and volunteers to support event execution
• Coordinate event logistics across departments
• Manage communications with attendees before and after events
• Track event budgets and revenue targets in collaboration with the Executive Director
• Oversee post-event donor communications and reporting
• Maintain accurate participant and alumni databases
• Track program participation and engagement
• Develop reports and metrics to evaluate leadership and alumni programs
• Manage program budgets and expenses in collaboration with the Executive Director
• Coordinate vendors, venues, travel, communications, and other program logistics
• Support grant reporting and funder updates

Skills

Relationship-building

Organizational skills

Project management

Written communication

Verbal communication

Event coordination

Time management

Education

Emerson Fellowship

Tools

Databases

CRM systems

Digital engagement tools

Job description

Location: Canada | Hybrid/Remote
Reports to: Senior Director of Campus Programs
Employment: Full-time
Salary: $45,000-$55,000
Start Date: Sept 1, 2026

StandWithUs Canada is seeking a dynamic, highly organized, and relationship-oriented Alumni and Mission Administrator to build and strengthen our national student-to-alumni leadership pipeline.

This position will play a critical role in ensuring that students remain engaged with StandWithUs Canada beyond individual programs, Fellowships/Internships, or educational missions. The Administrator will oversee alumni engagement, mentorship, leadership development, and mission-related logistics while building meaningful connections between Jewish students, allies, alumni, and the broader Jewish community.

A key component of the role will be providing dedicated capacity for third-party educational mission logistics, including coordinating with external mission providers and partners. This will allow StandWithUs Canada to maximize the impact of educational missions while reducing the administrative burden on existing staff and ensuring a consistent experience for participants.

The successful candidate will be both a strategic relationship-builder and an exceptional project manager who can turn a growing network of students and alumni into a sustainable national leadership community.

Key Responsibilities:

National Alumni Network

• Build and maintain a national database of StandWithUs Canada alumni.
• Develop and implement an annual alumni engagement strategy.
• Organize national and regional alumni events.

• Establish an alumni mentorship program connecting graduates with current students.
• Create opportunities for alumni to serve as mentors, speakers, volunteers, ambassadors, and community leaders.
• Develop alumni communications, newsletters, digital engagement, and networking opportunities.
• Track alumni participation and measure engagement.

Educational Missions & Third-Party Logistics

• Coordinate logistics for StandWithUs Canada educational missions to Israel and other leadership experiences.
• Serve as the primary StandWithUs Canada liaison with third-party mission providers and external partners.

Community Engagement

• Strengthen relationships between StandWithUs Canada participants, alumni, and the broader Jewish community.
• Develop partnerships with Federations, synagogues, schools, community organizations, and other relevant partners.
• Create opportunities for alumni and allies to engage in Jewish community life.
• Help develop a sustainable pipeline of future volunteers, community leaders, donors, and Board members.

Event Coordination

• Assist the Executive Director and Director of Digital Strategy in the planning and execution of events:
  • Major Fundraisers
  • Small Fundraisers
  • Community Education Events
  • Speaker Tours
• Liaise with event committees and community volunteers to support event execution
• Coordinate event logistics across departments
• Manage communications with attendees before and after events
• Track event budgets and revenue targets in collaboration with the Executive Director
• Oversee post-event follow-up, including donor communications and reporting

Administration & Evaluation

• Maintain accurate participant and alumni databases.
• Track program participation and engagement.
• Develop reports and metrics to evaluate the success of the leadership and alumni programs.
• Manage program budgets and expenses in collaboration with the Executive Director.
• Coordinate vendors, venues, travel, communications, and other program logistics.
• Support grant reporting and funder updates related to the program.

Qualifications:

The ideal candidate will have:

• Completed the Emerson Fellowship
• 1-3+ years of experience in nonprofit programming, student engagement, alumni relations, education, community engagement, or a related field.
• Exceptional organizational and project-management skills.
• Strong relationship-building and interpersonal skills.
• Excellent written and verbal communication skills.
• Experience working with young adults, university students, or alumni.
• Experience with event coordination.
• Ability to manage multiple priorities and deadlines independently.
• Strong attention to detail and follow-through.
• Comfort working with databases, digital communications, and online engagement platforms.
• A passion for Jewish community engagement, combating antisemitism, leadership development, and supporting students

Assets include:

• Experience developing alumni or mentorship programs.
• Knowledge of the Canadian Jewish community and university landscape.
• Experience working with donors, foundations, or grant-funded programs.

What Success Looks Like:

Within the first two years, the Alumni and Mission Administrator will help StandWithUs Canada:

• Establish a functioning national Alumni Network.
• Maintain a comprehensive alumni database and communications system.
• Establish a national mentorship program.
• Develop active alumni mentors and volunteers.
• Increase alumni participation in StandWithUs Canada programs and community initiatives.
• Strengthen relationships with third-party mission providers and improve mission administration.
• Increase the number of students and allies who transition from program participants into ongoing leadership roles.
• Build a measurable, sustainable student-to-alumni leadership pipeline.

Why This Role Matters

This position is about more than coordinating programs. It is about turning individual student experiences into a lifelong leadership journey.

The Alumni and Mission Administrator will help ensure that a student who participates in an StandWithUs Canada program today can become a mentor, advocate, community leader, volunteer, donor, or Board member tomorrow, and that our allies have the relationships and knowledge to remain engaged with and supportive of the Jewish community.

This role will help StandWithUs Canada move from engaging students one program at a time to
building a sustainable national leadership pipeline for years to come.

StandWithUsis an international, non-partisan education organization that supports Israel and fights antisemitism.StandWithUs empowers and energizes students and communities with leadership training and educational programs on hundreds of college campuses, high schools, and middle schools. StandWithUs informs through social media, print and digital materials, films, weekly newsletters, and missions to Israel. StandWithUs takes legal action through the StandWithUs SaidoffLegal Department. Founded in 2001 and headquartered in Los Angeles, the organization has chapters and offices throughout the U.S., Israel, the UK, Canada, Brazil, Argentinaand Australia.More at www.standwithus.com .