Alumni Advancement Officer, Office of University Advancement

Laurentian University; Greater Sudbury; On-site; CAD 51,000 - 58,000; Full time

Job summary

Laurentian University is seeking an Alumni Advancement Officer to support alumni engagement and donor relations within the Office of University Advancement. You will build trusted relationships, organize alumni events, and help drive revenue-generation partnerships with internal and external partners.

The role emphasizes engagement planning, data-driven outreach, budgets, and collaboration with faculties to align activities with Laurentian’s mission. Fluency in English and French is required.

Qualifications

• Bachelor's/Undergraduate degree in Business Administration or a related field.
• Three to five years of related outreach/community engagement experience.
• Ability to travel, valid driver’s license and reliable transportation for travel requirements.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving, attention to detail, and conflict resolution skills.
• Excellent organizational and time management skills; ability to meet deadlines.
• Excellent analytical and critical thinking skills.
• Proven ability to manage multiple projects and priorities simultaneously in a fast-paced environment.
• Proven ability to work independently with minimal supervision, take initiative, and collaborate effectively within a team environment.
• Experience in identifying, cultivating, and stewarding relationships with potential donors.
• Experience in using tools and databases to manage alumni data and communication.
• Experience in budget management and database maintenance, coding and pulling data using Ellucian is considered an asset.
• Ability to work fluently (verbal and written) in both official languages, French and English, is required.

Responsibilities

• Alumni Engagement & Event Coordination: engage as an external-facing ambassador through public speaking and outreach.
• Organize and participate in external engagement initiatives, including meetings with alumni and donors.
• Initiate conversations to foster direct connections with alumni and stakeholders.
• Drive engagement by planning alumni-centered projects, events, and volunteer recruitment.
• Execute annual alumni engagement plans and processes, including outreach, presentations, meetings, reunions, and events.
• Partnerships & Campaign Support: lead revenue-generation efforts and establish new alumni benefit partnerships.
• Serve as liaison for meetings with faculties to facilitate alumni participation.
• Support campaigns through segmentation, fundraising goals, and coordinating student callers.
• Collaborate with departments to engage alumni and donors and support events.
• Data Administration & Evaluation: analyze data, enter/extract data, measure engagement, and support social content.

Skills

Alumni engagement

Public speaking

Event coordination

Fundraising experience

Data analysis

Communication skills

Travel willingness

Education

Bachelor's/Undergraduate degree in Business Administration or related field

Tools

Ellucian

Job description

Alumni Advancement Officer, Office of University Advancement

Position No.: JOBPOST-2026-001388

Salary: $ 37.01 - $ 42.41 per hour

Competition ends: Thursday, November 19th at 4:30 pm

Reporting to the Manager, Advancement, the Alumni Advancement Officer facilitates alumni engagement, motivating graduates to support the goals and vision of Laurentian University. The incumbent strategically guides the transition of individuals from alumni to donors, fostering a strong culture of pride, loyalty, and engagement among internal and external partners. The Alumni Advancement Officer supports revenue-generating partnerships and broader alumni engagement efforts within a collaborative team environment. By building trusted relationships with alumni and friends, the incumbent ensures all initiatives align with the overarching objectives of the University Advancement department.

Alumni Engagement & Event Coordination

• Engages publicly as an external-facing institutional ambassador through public speaking and outreach, traveling as required for outreach responsibilities.
• Organizes and actively participates in external engagement initiatives, including meetings with alumni and donors, and attends networking events.
• Initiates conversations and fosters direct connections to ensure strong, personal engagement with alumni and stakeholders.
• Drives engagement by planning and executing various alumni-centered projects, including event conception and planning, volunteer recruitment, address update campaigns, and relationship-building at events.
• Executes annual alumni engagement plans and processes, including ongoing outreach, communications, classroom presentations, meetings, networking activities, reunions, and special events.

Partnerships & Campaign Support

• Leads revenue-generation efforts related to alumni engagement, building affinity partnerships and supporting collaboration with external constituency groups.
• Establishes new alumni benefit partnerships to strengthen connections with the university’s alumni community.
• Serves as the liaison for meetings with faculties regarding associations and boards, facilitating communication and volunteer engagement to ensure alumni representation and participation.
• Supports campaign initiatives such as segmentation strategies, setting goals for fundraising and engagement, and recruiting and coordinating student callers.
• Collaborates with other departments to engage alumni and donors, support event planning, and achieve engagement goals, including address updates and volunteer engagement.

Data Administration & Evaluation

• Analyzes data to identify alumni for individual meetings or tailored cultivation strategies.
• Utilizes the university database to enter, extract, and interpret data.
• Measures alumni engagement for program evaluation.
• Contributes to social media content focused on alumni engagement efforts.
• Responds independently to correspondence, and tracks and reconciles budgets and funds.

Other Duties

• Performs other duties within the professional scope and skill level of the position, in full compliance with applicable legislation, university policies, and collective agreements.

Qualifications

• Bachelor’s/Undergraduate degree in Business Administration or a related field.
• Preference given to Laurentian University alumni.
• Three(3) to five (5) years of related outreach/community engagement experience.
• Ability to travel, valid driver’s license and reliable transportation for travel requirements.
• Excellent verbal and written communication skills.
• Demonstrated problem-solving, attention to detail, and conflict resolution skills.
• Excellent organizational and time management skills; ability to meet deadlines.
• Excellent analytical and critical thinking skills.
• Proven ability to manage multiple projects and priorities simultaneously in a fast-paced environment.
• Proven ability to work independently with minimal supervision, take initiative, and collaborate effectively within a team environment.
• Experience in identifying, cultivating, and stewarding relationships with potential donors.
• Experience in using tools and databases to manage alumni data and communication.
• Experience in budget management and database maintenance, coding and pulling data using Ellucian is considered an asset.
• Ability to work fluently (verbal and written) in both official languages, French and English, is required.

***We are aware that some applicants are experiencing difficulty using our careers portal. Should you complete an application through our online form and receive an error, please submit your application to [e-mail]***

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.

At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.

Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit.

Laurentian University is committed to providing an inclusive and barrier-free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact Human Resources for more information ([e-mail]).