AltaGas - People Services Coordinator, Talent Acquisition

Oil Authority; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

AltaGas is seeking a People Services Coordinator to support Talent Acquisition through the full lifecycle from interview scheduling to onboarding. The role collaborates with hiring leaders and internal partners to ensure accurate documentation and timely processes.

Ideal candidate has 1–2 years in talent acquisition or HR coordination, strong organization, attention to detail, and experience with Workday and MS 365.

Qualifications

• 1–2 years of experience in Talent Acquisition or HR coordination.
• Experience managing multiple priorities and high-volume workflows.
• Strong organizational and time management skills.
• Attention to detail and data integrity.
• Experience with HRIS platforms; Workday is a plus.
• Proficiency with Microsoft 365 apps.
• Excellent written and verbal communication.

Responsibilities

• Coordinate and manage complex interview scheduling enterprise-wide across multiple functions and time zones.
• Initiate, track and troubleshoot pre-employment background checks and verifications.
• Manage the administrative workflow from offer acceptance through Day 1 onboarding.
• Maintain, update and improve recruitment templates and process documentation.
• Validate offer details, reconcile Workday data and ensure governance.
• Review Workday transactions and system-generated reports to identify data inconsistencies; escalate recurring issues and gaps.
• Collaborate with Talent Acquisition and People Services to understand workflow priorities and ensure smooth handoffs.
• Provide administrative support for recurring Talent Acquisition programs and initiatives.

Skills

Talent Acquisition

HR coordination

Stakeholder support

Organizational skills

Time management

Attention to detail

Workday experience

Microsoft 365

Education

Post-secondary education in HR/ organizational psychology/ business administration

Tools

Workday

Microsoft 365

Job description

Job Description

AltaGas - People Services Coordinator, Talent Acquisition

At AltaGas, successful hiring starts with a great experience, and great experiences are built by people who thrive on organization, precision, and service excellence. We are looking for a People Services Coordinator to provide critical operational and coordination support across the recruitment lifecycle. This role sits at the intersection of Talent Acquisition, People Services, candidates, hiring leaders, and internal stakeholders, ensuring hiring processes move smoothly, accurately, and efficiently from initial interview scheduling through onboarding.

This is an ideal opportunity for someone who enjoys coordinating complex workflows, solving problems, improving processes, and creating positive experiences for others. You'll play an important role in helping the business attract and onboard talent while contributing to the continuous evolution of our recruitment operations.

What You'll Do

• Coordinate and manage complex interview scheduling Enterprise wide across multiple functions and time zones
• Initiate, track and troubleshoot pre-employment background checks and verifications resolving delays or discrepancies and working with internal partners on escalations or issues
• Manage the administrative workflow from offer acceptance through Day 1, ensuring documentation, communication, data and approvals are accurate, complete and processed on time
• Maintain, update and improve recruitment templates, correspondence and process documentation in collaboration with the Talent Acquisition team
• Validate offer details, reconcile Workday data and ensure all approvals follow governance and audit guidelines
• Review Workday transactions and system-generated reports to identify and correct data inconsistencies; **escalate** recurring issues that indicate workflow or process gaps
• Collaborate closely with Talent Acquisition and People Services to understand workflow priorities, anticipate bottlenecks and ensure smooth handoffs
• Provide administrative support for recurring Talent Acquisition programs and initiatives

What You'll Bring

• 1-2 years of experience in Talent Acquisition, Human Resources, or a professional environment involving coordination, administration, and stakeholder support
• Experience managing multiple priorities and high-volume workflows while maintaining accuracy and professionalism
• Strong organizational and time management skills with the ability to adapt to changing priorities
• Exceptional attention to detail and the ability to identify discrepancies, maintain data integrity, and follow structured processes
• Experience working with HRIS platforms; Workday experience is considered an asset
• Proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, and PowerPoint
• Strong written and verbal communication skills with the ability to interact effectively with stakeholders at all levels
• A collaborative approach and the ability to work independently while contributing to a team environment
• Sound judgment, professionalism, and the ability to handle confidential information appropriately
• Post-secondary education in Human Resources, Organizational Psychology, Business Administration, or a related field, or an equivalent combination of education and experience

Why Join

• Make a meaningful impact on the employee experience by helping create a seamless hiring and onboarding journey for candidates, leaders, and teams across the organization
• Exposure to enterprise-wide recruitment operations, stakeholder partnerships, HR systems, and end-to-end talent processes
• Help improve how work gets done by contributing to process enhancements, workflow optimization, and operational excellence within a collaborative and evolving People Services team

#LI-MW1

For Canadian hires: AltaGas hires personnel on the basis of job-related qualifications. All qualified applicants will receive consideration without regard to a person's ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, record of offences, marital status, family status or disability or any other characteristic protected by applicable law.

For U.S. hires: WGL/SEMCO/AltaGas offers a total rewards package that includes competitive pay, incentive bonus plans, holiday pay, 401K matching and a wide array of benefits. These benefits including medical, dental and vision coverage are designed to help you and your family stay healthy. We also have paid time off (PTO) to balance the demands of your work and personal life. Available benefits vary depending on the specifics of the role.

U.S. affiliates of AltaGas are committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, ethnicity, religion, gender, age, national origin, marital status, sexual orientation, gender identity, family responsibilities, matriculation, physical or mental disabilities, political affiliation, genetic information, status as a protected veteran or any other characteristic protected by federal, state, or local law.