Administrator - 1 Year Term

Siemens; Quebec; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work environment

Profit sharing

Generous vacation entitlement

Employee perks and discounts

Job summary

Siemens Mobility Canada is seeking an experienced HR professional to support recruitment and payroll across Canada. You will create and update job descriptions and postings, screen candidates, coordinate interviews, and assist with onboarding while navigating union environments.

Fluency in French and English, strong communication, and collaboration across departments are essential to align hiring strategies with business needs and contribute to HR reports and compliance initiatives.

Qualifications

• 2–3 years of recruitment experience.
• 2+ years in HR and payroll related activities.
• Experience with union/industrial relations is a plus.

Responsibilities

• Support recruitment processes in alignment with hiring strategies.
• Create, update, and maintain job descriptions and postings.
• Screen candidates and coordinate interviews with Hiring Managers.
• Support full-cycle recruitment activities including sourcing and onboarding.
• Assist HR reports, audits, and special projects.

Skills

Bilingual French/English

Communication skills

Teamwork

Proactive

Education

HR/Business diploma

Tools

Microsoft Office

Job description

Change the future with us.

We are looking for dedicated and talented people who tackle ever-changing challenges, customer needs, and questions from colleagues with clever concepts and creativity. We embrace change and work with curious minds re‑inventing the future of work. Join us and let us focus together on what’s truly important: making lives better with new ideas and the latest technology around the world.

Change the future with us.

We are looking for dedicated and talented people who tackle ever-changing challenges, customer needs, and questions from colleagues with clever concepts and creativity. We embrace change and work with curious minds re‑inventing the future of work. Join us and let us focus together on what’s truly important: making lives better with new ideas and the latest technology around the world.

Why you’ll love working for Siemens!

• Freedom and a healthy work- life balance– Embrace our flexible work environment with flex hours, telecommuting and digital workspaces.
• Solve the world’s most significant problems – Be part of exciting and innovative projects.
• Engaging, challenging, and fast evolving, cutting edge technological environment.
• Opportunities to advance your career and mentorship programs on a local and global scale.
• Competitive total rewards package.
• Profit sharing available.
• Rewarding vacation entitlement with the opportunity to buy and sell your vacation depending on your lifestyle.
• Contribute to our social responsibility initiatives focused on access to education, access to technology and sustaining communities and make a positive impact on the community.
• Participate in our celebrations, social events, and offsite business events.
• Opportunities to contribute your innovative ideas and get paid for them!
• Employee perks and discounts.
• Diversity and inclusivity focused.

Siemens is proud to be an eight-time award winner of Canada’s Top 100 Employers, Canada’s Greenest Employers 2022, Canada’s Top Employers for Young People 2022 and Greater Toronto's Top Employers 2022.

What will you do?

• Support recruitment processes in alignment with established hiring strategies and business requirements.
• Create, update, and maintain job descriptions, job postings, and recruitment advertisements.
• Conduct initial candidate screening prior to Hiring Manager review.
• Support full-cycle recruitment activities, including sourcing, screening, interview coordination, offer preparation, and onboarding.
• Source and engage active and passive candidates through various recruitment channels and creative sourcing techniques.
• Maintain recruitment reports, hiring status updates, and key talent acquisition metrics.
• Assist with Talent Acquisition projects and initiatives to drive process improvements and operational excellence.
• Provide HR administrative support and assist with HR reports, audits, and special projects.
• Serve as the first point of contact for employee inquiries and provide guidance on HR-related matters.
• Work within a unionized environment and assist with labour relations matters, including collective agreement interpretation, grievance administration, employee communications, and collaboration with union representatives.
• Support payroll administration, including employee data updates, payroll verification, timesheet review, payroll reporting, and responding to payroll-related inquiries.
• Ensure employee records are maintained accurately and confidentially in compliance with company policies and employment legislation.
• Collaborate with managers and various departments to provide HR solutions and support business objectives.
• Assist with HR compliance initiatives and maintain knowledge of employment standards and labour legislation.
• Ability to travel as required.
• Work collaboratively across multiple departments to support recruitment, payroll, employee relations, and HR operations.

What will you need to succeed?

• 2 – 3 years’ experience in recruitment
• 2 – years of experience in HR
• 2-5 years of experience in payroll
• Experience with union and industrial relations
• Candidates with a Degree or Diploma in Human Resource, Business Administrative, or any related field of studies is preferred.
• Able to work proactively and have a good sense of teamwork.
• Good interpersonal and communication skills, outgoing personality and have strong influence and impetus.
• Proficiency in Microsoft Office
• Bilingual in French and English (written and verbal)

The successful candidate for this position must be fluent in French and English (oral and written) to perform the duties and responsibilities of the role.

• The role requires interaction with French and/or English speaking customers and suppliers across Canada and/or abroad.
• The role requires regular interaction with Siemens colleagues based in Quebec, Ontario, nationally and internationally.

About Us.

We share our ideas and champion the people behind them.

Siemens Mobility is a separately managed company of Siemens AG. As a leader in transport solutions for more than 175 years, Siemens Mobility is constantly innovating its portfolio. Its core areas include rolling stock, rail automation and electrification, a comprehensive software portfolio, turnkey systems as well as related services. With digital products and solutions, Siemens Mobility is enabling mobility operators worldwide to make infrastructure intelligent, increase value sustainably over the entire lifecycle, enhance passenger experience and guarantee availability. In fiscal year 2022, which ended on September 30, 2022, Siemens Mobility posted revenue of €9.7 billion and had around 38,200 employees worldwide. Further information is available at: www.siemens.com/mobility. In Canada, Siemens Mobility has been providing solutions to the transportation industry for more than 40 years, including railway infrastructure maintenance services on the rail networks in Quebec and Ontario, light rail vehicles in Edmonton and Calgary, trainsets delivered to VIA Rail Canada, new trainsets for Ontario Northland that will bring back Northeastern passenger rail to Ontario that are expected to be delivered in 2026, an order for locomotives for Montreal’s exo and the rail electrification and overall system maintenance of the light rail transit network in Kitchener-Waterloo. Our footprint also includes dispatching services operated from Dorval, Québec, to more than 25 railways across Canada covering over 3,400 miles of track. Today, Siemens Mobility provides customers with full-service capabilities for the entire life cycle of their projects to help evolve our growing cities while supporting Canada’s sustainability goals. To learn more about Siemens Mobility, visit our website at Siemens Mobility | Canada | Siemens Mobility Canada Canada