Administrator

Baker Tilly Canada; Langford; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Three weeks vacation

Extended medical coverage

Group term life insurance

RRSP matching

Job summary

Baker Tilly Canada is seeking an Administrator for the Westshore Office to provide essential front-desk and administrative support. You will handle calls, emails, calendar management, and prepare correspondence for Principals to ensure smooth client service.

The role requires 1–2 years of reception or administrative experience, strong Microsoft Office skills, and a professional approach to confidential information and teamwork.

Qualifications

• 1-2 years reception or administrative experience.
• Prior work experience in customer-facing role.
• Minimum education: High school or equivalency; Administrative or office management training a plus.

Responsibilities

• Answering calls and assisting with in-person client inquiries.
• Responding to general emails and forwarding inquiries appropriately.
• Scheduling client meetings and managing calendars.
• Prepare correspondence for Principals, such as CRA correspondence and letters of engagement.

Skills

Reception experience

Customer-facing

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow.

We are looking for aAdministrator to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.

Your role:

• Answering calls and assisting with in-person client inquiries.
• Responding to general emails and forwarding inquiries appropriately.
• Scheduling client meeting and managing various calendars.
• Prepare correspondence on behalf of Principals, such as CRA correspondence and letters of engagement for clients.
• Provide quality control, such as reviewing, proofreading and formatting documentation on behalf of the firm.
• Manage client records electronically using ShareFile/DocuSign.
• Process client payments, issue receipts, and maintain accurate payment records.
• Assembly of various tax return packages, and electronic filing of corporate tax returns
• E-file projects such Corporate Tax Returns and Business Authorization Consent Forms with CRA.
• Manage firm administrative processes such as tracking of work queues and records management.
• Support accounting staff with miscellaneous tasks and projects as needed
  
• Distributing the office mail and arranging daily couriers.

What you bring to the table:

• 1 - 2 years reception or administrative experience.
• Prior work experience in customer-facing role.
• Minimum education: High school or equivalency; Administrative or office management training a plus.

• The ability to communicate with external and internal stakeholders in a professional manner.
• Ability to handle sensitive information with confidentiality and discretion.
• Great organizational and time management skills to meet deadlines.
• Experience or the desire to work in a team-based environment. Comfortable working with various personalities.
• Proficiency in Microsoft Office applications.

What's in it for you:

• Three weeks' annual vacation.
• Private extended medical coverage.
• Group term life insurance, accident insurance, disability insurance, travel insurance.
• RRSP matching.
  

Where you'll work:

Westshore Office - 218-967 Langford Parkway

Job type:

Full -time

Your schedule:

Monday to Friday, 8:30am - 5:00pm, with a one-hour unpaid lunch. In March and April, hours switch to 8:00am - 5:00pm. In July and August, hours switch to 8:30am - 4:30pm.

Overtime is required during peak times.

Salary:

$50,000/year

About Baker Tilly:

When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you.

Baker Tilly Victoria Ltd. is a member of Baker Tilly Canada Cooperative, which is a member of the global network of Baker Tilly International Limited. All members of Baker Tilly Canada Cooperative and Baker Tilly International Limited are separate and independent legal entities.