Administrative Systems Specialist (18-month Contract - Maternity Leave Coverage)

Baker Tilly WM; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading advisory and accounting firm in Toronto seeks an Administrative Systems Specialist for an 18-month contract. This role involves overseeing databases, improving practice management, and designing training programs. Ideal candidates should have a Bachelor’s degree and 2–3 years in a relevant field. The position offers career growth opportunities, competitive compensation including benefits, and a collaborative team environment. The firm supports a culture of diversity and inclusivity.

Benefits

Career growth opportunities

Competitive total compensation package

Flexible wellness reimbursement program

Annual bonus

Vacation (3 weeks/year)

Open-door culture

Fully-stocked kitchen

Transportation subsidy

Monthly reimbursement for smart phone fees

Smart casual dress code

Social events throughout the year

Qualifications

• 2–3 years of experience in audit or professional services environment.
• Strong knowledge of project management tools and databases.
• Experience designing and delivering training programs.

Responsibilities

• Oversee databases and information systems.
• Collaborate to enhance the practice management system.
• Develop and implement long-term plans aligned with firm goals.

Skills

Project management

Leadership

Communication

Problem-solving

Organizational skills

Education

Bachelor’s degree in Business Administration, Accounting, Finance, or related field

Tools

CaseWare

STAR

ShareFile

Job description

Be part of something bigger. Build with us today — Now, for tomorrow.

At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow.

We are looking for an Administrative Systems Specialist to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.

Your role:

Project Management

• Oversee databases, information systems, and office templates/manuals
• Collaborate with leadership to enhance the practice management system (STAR)
• Maintain expertise in firm-wide tools, processes, and databases
• Identify and resolve issues with effective solutions
• Develop and implement long-term plans aligned with firm goals

Training & Development

• Partner with L&D to create educational materials
• Lead new hire orientation and onboarding
• Design and deliver training programs (e-learning, video, FAQs)
• Facilitate courses on key systems (CaseWare, STAR, ShareFile) and monitor effectiveness

What you bring to the table

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field
• 2–3 years of experience in audit, assurance, or professional services environment
• Strong knowledge of project management tools, databases, and information systems
• Proficiency with CaseWare, STAR, ShareFile, or similar platforms
• Experience designing and delivering training programs and onboarding new staff
• Demonstrated ability to coordinate workflows, schedules, and team support in a fast-paced environment
• Strong leadership and mentoring skills with experience supporting recruitment and retention
• Excellent problem-solving, organizational, and communication skills
• Commitment to high standards of client service and compliance with firm policies

What's in it for you?

• Career growth opportunities
• Competitive total compensation package including extended health care, dental, and group life insurance benefits
• Flexible wellness reimbursement program
• Annual bonus
• Vacation (3 weeks/year)
• An open-door culture promoting interaction with all staff levels, including partners
• A fully-stocked kitchen with breakfast foods, healthy snacks, and treats during tax season, plus coffee, tea, and drinks throughout the year
• Monthly reimbursement towards parking or transit subsidy
• Monthly reimbursement for your smart phone fees
• A smart casual dress code (client/day specific)
• Client referral, employee referral, and vehicle purchase incentives
• Many entertaining social events throughout the year

Where you’ll work:

Toronto, ON

Job type:

Temporary, Full-time (18 month contract)

Your schedule:

Monday to Friday

Salary range:

Will be communicated at a later stage in the hiring process.

Baker Tilly is fair and competitive when it comes to rewarding our people. We regularly benchmark across a variety of positions, industries, sectors and levels. Our total rewards philosophy is rooted in recognizing people's unique contributions and rewarding the value that they deliver. Along with a competitive base salary we offer comprehensive benefits and perks, performance bonuses and flexible hybrid work. For more information on our Total Rewards click here!

When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you.

If you are selected for an interview, we will contact you directly via email. All virtual interviews will be conducted exclusively on Microsoft Teams. We will never request additional personal information such as bank details or other sensitive data.

Baker Tilly is an equal opportunity employer and does not discriminate in employment on the basis of race, colour, religion, sex (including gender identity), national origin, political affiliation, parental status, marital status, sexual orientation, disability, age, or other non-merit factors. Baker Tilly is dedicated to fostering, supporting and celebrating a diverse workplace. Accommodation is available to all applicants upon request throughout our recruitment and selection process. We will work with all applicants to accommodate their accessibility needs.

Baker Tilly WM LLP is a member of Baker Tilly Canada Cooperative, which is a member of the global network of Baker Tilly International Limited. All members of Baker Tilly Canada Cooperative and Baker Tilly International Limited are separate and independent legal entities.