Administrative Support V

Alberta Health Services; Grande Prairie; On-site; CAD 30,000 - 60,000; Full time

Job summary

A regional health authority in Canada is hiring an Administrative Support V to provide comprehensive administrative support within the Medical Affairs unit. Key responsibilities include managing appointments, records, and correspondence, as well as handling payroll and office supply orders. The ideal candidate should have a post-secondary education and relevant experience with knowledge of Alberta Health Services systems. Competitive compensation is offered along with additional remote retention allowance.

Benefits

Remote Retention Allowance up to $3,000 annually

Qualifications

• Completion of post-secondary education (certificate in office/business administration).
• Four years progressively responsible related experience preferred.
• Expert knowledge of office software to prepare/edit correspondence.

Responsibilities

• Maintain calendars, schedule appointments, and make travel arrangements.
• Manage records and files effectively.
• Research and prepare background materials for meetings.

Skills

Working knowledge of office software databases

Excellent written communication skills

Excellent oral communication skills

Ability to take concise minutes

Knowledge of legislation and policies

Education

Post-secondary education in office or business administration

Tools

Outlook

Excel

Word

Job description

The Administrative Assistant provides comprehensive administrative support and reports directly to the Manager of North Zone Medical Affairs. The position acts as a resource to other administrative support staff within the portfolio or office by providing advice and assistance on Action Requests and on writing correspondence for the North Zone. The Administrative Support may carry‑out routine administrative special projects.

Responsibilities and Activities

• Maintain calendars, email inboxes, schedule appointments and make travel arrangements.
• Records and file management.
• Research and prepare background material for meetings.
• Agenda preparation and minute taking.
• Respond directly to day‑to‑day administrative inquiries.
• Compose memos and letters and proof‑read prepared correspondence for accuracy, grammar and proper format.
• Review, track and organize incoming/outgoing correspondence to identify priority items and respond to requests/complaints.
• Research information from a variety of sources in order to respond to Action Requests.
• Track outstanding action requests.
• Respond to a variety of internal and external requests, prepare portfolio or department response.
• Remain aware of current issues by attending management meetings, providing support on initiatives and following‑up on action items arising from the meetings.
• Order office supplies.
• Payroll.

In addition to a competitive rate of pay, AHS currently has a Remote Retention Allowance in place to an annual maximum of $3,000. This allowance is non‑pensionable and is payable on an hourly basis for all hours paid at the basic rate of pay.

Description

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification & Union

Administrative Support V – Union: AUPE GSS

Unit & Program

Medical Affairs

Location

Primary Location: Grande Prairie Regional Hospital (As Per Location). Multi‑Site: Not Applicable.

Employment Details

FTE: 1.00; Posting End Date: 17‑NOV‑2025; Employee Class: Regular Full Time; Date Available: 27‑NOV‑2025; Hours per Shift: 7.75; Length of Shift in weeks: 2; Shifts per cycle: 10; Shift Pattern: Days (Saturday/Sunday off); Minimum Salary: $28.45; Maximum Salary: $34.60; Vehicle Requirement: Not Applicable.

Required Qualifications

Completion of post‑secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications

• Minimum of a high school completion plus four years progressively responsible related experience considered.
• Considerable working knowledge of Alberta Health Services systems and processes.
• Considerable working knowledge of legislation, policies and processes and general office policies and procedures.
• Expert working knowledge of office software databases (Outlook, Excel, Word) to respond to requests, prepare/edit correspondence, and respond to stakeholder inquiries.
• Ability to take clear and concise minutes.
• Excellent knowledge of political sensitivities and the diverse interests of diverse stakeholders; of financial policies; and of legislation governing Freedom of Information and Privacy (FOIP), financial and human resource information systems and expense claim system.
• Excellent written and oral communication skills.

Preferred Qualifications

• A related Diploma or other post‑secondary education.
• Previous Medical Affairs and high‑end administrative functioning experience are assets.