Administrative Support Specialist — Office & Travel

Canadian Base Operators Inc; Southport; On-site; CAD 40,000 - 55,000; Full time

Job summary

A Canadian defense support services provider is seeking an Administrative Support individual for their Southport location. This full-time, 13-month position involves providing various administrative tasks, including preparing reports, processing claims, and conducting orientation briefings for new students. Candidates should have 1-3 years of experience in an office environment and proficiency in MS Office. The role also emphasizes effective communication and customer service. Accommodations for candidates with disabilities are offered.

Qualifications

• 1-3 years of administrative experience in an office environment.
• Knowledgeable of RCAF administrative functions and processes an asset.
• Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate.

Responsibilities

• Prepare routine reports and letters.
• Process claims, course reports and travel arrangements for staff and students.
• Transcribe and prepare meeting minutes.
• Conduct orientation briefings for new student courses.
• Greet vendors, customers, and visitors in a courteous and professional manner.

Skills

Communicates Effectively

Customer Focus

Problem Solving and Innovation

Teamwork and Collaboration

High attention to detail and accuracy

Intermediate use of MS Office

Organized and demonstrated time management

Exceptional verbal and written communication

Education

High School Diploma or equivalent

Certificate in the administrative field or related an asset

Tools

MS Office (Word, Excel, Outlook, Teams)

Job description

A Canadian defense support services provider is seeking an Administrative Support individual for their Southport location. This full-time, 13-month position involves providing various administrative tasks, including preparing reports, processing claims, and conducting orientation briefings for new students. Candidates should have 1-3 years of experience in an office environment and proficiency in MS Office. The role also emphasizes effective communication and customer service. Accommodations for candidates with disabilities are offered.