Administrative Support IV

Alberta Health Services; Medicine Hat; On-site; CAD 30,000 - 60,000; Full time

Job summary

A health services organization in Medicine Hat is seeking an Administrative Support IV to join a dynamic pharmacy team. This role focuses on providing administrative support to a large department, including staff scheduling, financial documentation, and process improvement initiatives. The ideal candidate will have post-secondary education and advanced skills in Microsoft Office Suite, particularly Excel. A minimum of 5 years of administrative experience is preferred, especially in a healthcare setting. Strong communication and data management skills are essential for success in this role.

Qualifications

• Minimum 5 years administrative support experience preferred.
• Proficient in data analysis using Excel, including pivot tables and dashboards.
• Strong grammar and proofreading skills.

Responsibilities

• Staff scheduling and payroll responsibilities.
• Preparation and submission of documentation related to financial activities.
• Active participation in process improvement initiatives.

Skills

Microsoft Office Suite proficiency

Data management skills

Excellent communication skills

Time management skills

Education

Post-secondary education (certificate in office or business administration)

Tools

Microsoft Excel

SharePoint

Teams

Job description

Your Opportunity

The Admin IV position is a key member of a diverse, dynamic, and fast paced pharmacy team. This position is responsible for the administrative support of a large department encompassing 60 front line staff, 2 managers for Medicine Hat Regional Pharmacy, and 4 rural facilities. The Admin IV is a creative, accountable, and resourceful person who enjoys solving challenging problems. Duties include: staff scheduling and payroll, coordination and scheduling of committee meetings (including agenda and material preparation, minute taking and distribution), support for department management, development and management of data collection tools (e.g., Excel templates), preparation and submission of documentation related to financial activities, and active participation in process improvement initiatives.

Description

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Job Details

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Pharmacy
• Primary Location: Medicine Hat Regional Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 16-DEC-2025
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 26-DEC-2025
• Temporary End Date: 31-DEC-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications

Some post‑secondary education.

Additional Required Qualifications

Post‑secondary education required (e.g., certificate in office or business administration). Expert proficiency in Microsoft Office Suite, especially Excel (data analysis, pivot tables, dashboards), Word, and Outlook. Experience with SharePoint, Teams, OneNote, and shared drive organization and maintenance. Strong data management and reporting skills, including downloading, manipulating, validating, and compiling data from multiple sources. Experience in managing financial and HR‑related tasks, such as tracking vacancies, processing timesheets, and generating variance reports. Excellent grammar and proof‑reading skills. Excels at time management with proficient organizational skills. Strong communication skills, both written and verbal, for drafting, editing, and distributing corporate documents. Able to work and problem‑solve independently. Goal oriented, results driven with high attention to detail. Demonstrates excellence and effectiveness in communication and interpersonal skills.

Preferred Qualifications

Minimum 5 years administrative support experience is preferred, 2 years’ experience in a health care setting is preferred, completion of a Medical Terminology course is an asset. Timekeeping and payroll experience are assets. Previous experience in process improvement processes and methodology is preferred.