Administrative Support IV

Alberta Health Services; Airdrie; On-site; CAD 50,000 - 70,000; Full time

Job summary

A healthcare organization in Airdrie seeks an Administrative Support IV to provide professional administrative assistance, manage schedules, and support complex departmental initiatives. The ideal candidate has advanced organizational and interpersonal skills, alongside post-secondary education. This role demands proficiency in document management and effective communication with various stakeholders.

Qualifications

• Proficient skills gained through education and significant on the job training.
• Able to manage schedules and communications efficiently.
• Experience in drafting, formatting, and editing documents.

Responsibilities

• Provide professional administrative support to the Area Manager and Care Managers.
• Maintain schedules, calendars, and databases.
• Organize meetings and prepare agendas.
• Respond to client and operational issues.

Skills

Organizational skills

Interpersonal skills

Advanced computer skills

Problem solving

Education

Some post‑secondary education

Advanced post‑secondary education

Job description

Your Opportunity

Admin IV is responsible for a high level of professional administrative support to the Area Manager, Care Managers, and the team. The incumbent will use excellent organizational and interpersonal skills to support the activities of the Airdrie team. The incumbent ensures an efficient flow of communications, maintaining relationships with stakeholders. Specific responsibilities include, but are not limited to, maintaining schedules, calendars, creating and maintaining databases, drafting, formatting, and editing presentations, correspondence, organizing meetings, preparing and circulating agendas, taking minutes at meetings and communicating to other members of the team such as Payroll, Scheduling, and Human Resources. The Admin IV is the point of contact for the department in many instances, collaborating with other Home Care teams and programs. The Admin IV composes, edits and formats documents, reports and correspondence according to established templates, procedures or specific instructions. Prepares and disseminates required documentation to support operational / business events (agendas, minutes). Responds to difficult client / operational issues and complaints consistent with applicable processes, procedures and guidelines. Follows up with various stakeholders to resolve issues and discrepancies. The Admin IV requires an increased specialization of responsibilities, with enhanced problem solving and decision making. Work at this level requires proficient skills and experience gained through education and significant on the job training.

Description

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Required Qualifications

Some post‑secondary education.

Additional Required Qualifications: Preferred Qualifications

Advanced post‑secondary education.

Advanced computer skills. Able to work in environment with constant distractions & competing priorities.