Administrative Support III

Alberta Health Services; Claresholm; On-site; CAD 30,000 - 60,000; Part time

Job summary

A provincial healthcare organization in Claresholm is seeking a motivated Administrative Support III for a part-time role. You will provide key administrative support, handle scheduling, payroll, and various clerical tasks in a fast-paced environment. Candidates must demonstrate advanced skills in MS Office Suite and have a minimum of three years' relevant experience. This role offers an opportunity to make a meaningful contribution to operational support.

Qualifications

• Minimum of 3 years related experience in administrative support.
• Experience in high volume staff scheduling and payroll.
• Ability to handle stressful situations while maintaining accuracy.

Responsibilities

• Provide administrative support to FLES supervisors and manager.
• Perform clerical tasks including scheduling and payroll entry.
• Handle multiple tasks and shifting priorities with short deadlines.

Skills

Verbal and writing communication skills

Computer skills in MS Office Suite

Organizational and time management skills

Problem-solving and analytical skills

Education

Completion of Grade 12 or equivalent

Job description

Your Opportunity

The Food, Linen & Environmental Services (FLES) team is seeking a motivated, innovative, and detail‑orientated Administrative Support III to join our dynamic team. This temporary Part‑Time position is based at CCMHA and will provide administrative support to the FLES supervisors and manager across our three Claresholm sites. As a key team member, the ideal candidate thrives in a fast‑paced environment, enjoys administrative tasks, and is an excellent team player. The role requires someone who can work independently, handle multiple tasks and shifting priorities with short deadlines, and exercise sound judgement and discretion, particularly in dealing with confidential matters. Under minimal supervision this position performs a wide range of clerical tasks including but not limited to staff scheduling including calling and replacing staff absences, month‑end reports, payroll entry, data entry, food & supply requisitions, maintain site master menus, receive and code invoices, manage deposits, coin orders and cash floats, and assists with system upgrades or maintenance as requested. Must be physically capable to walk between the two departments throughout the shift and capable to lift, push and pull with up to 22lbs of force. Join our FLES team and make a difference in supporting our operations!

Description

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Details

• Classification: Administrative Support III
• Union: AUPE GSS
• Unit and Program: Food, Linen and Environmental Services
• Primary Location: AMHB Claresholm
• Location Details: Eligible to work remotely within Alberta
• Multi‑Site: Not Applicable
• FTE: 0.50
• Posting End Date: 23‑OCT‑2025
• Temporary Employee Class: Temp P/T Benefits
• Date Available: 03‑NOV‑2025
• Temporary End Date: 10‑MAY‑2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 5
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $23.53
• Maximum Salary: $28.60
• Vehicle Requirement: Not Applicable

Required Qualifications

Completion of Grade 12 or equivalent.

Minimum of Three (3) years of related experience in progressively responsible administrative support positions, the last 5 years. Solid verbal and writing and editing English communication skills. Proven record of proactiveness and dependability, timely follow through and responsive communication and action in response to queries. Proficiency in computer skills in MS Office Suite (Word, Excel, Outlook Calendar, Adobe, PowerPoint, Teams and SharePoint). Computer skill test administrated at interview. Must be accurate & detail orientated, experienced in high volume staff scheduling, timekeeping and payroll in a unionized environment. Ability to handle stressful situations, strong organizational/time management, problem‑solving & analytical skills. Ability to perform repetitive movements, prolonged sitting for the duration of your shift as well as ability to walk back and forth between both departments throughout your shift. To ensure your skills and qualifications are considered, please attach a resume and cover letter with your application.

Preferred Qualifications

Knowledge of Food, Linen & Environmental Services duties. Current knowledge of AUPE collective agreement and pay codes. Customer service experience. Food, Linen, Environmental Services leadership experience such as a working leader, shift lead or equivalent preferred.