Administrative Support 09 - Part Time and Casual Opportunities

St. Joseph's Healthcare Hamilton; Hamilton; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading healthcare organization in Canada is seeking an individual for administrative support in Diagnostic Imaging. The role involves scheduling, registration, and ensuring patient information confidentiality. Ideal candidates will have strong interpersonal skills and experience in clinical settings. This position offers an hourly wage of $28.87 to $31.37, with benefits in lieu.

Qualifications

• Minimum two years' experience providing administrative support in a busy clinical setting.
• Ability to communicate effectively and tactfully, both in person and by telephone.
• Previous experience in a radiology department preferred.

Responsibilities

• Coordinates patient scheduling/booking, registration and order placement.
• Handles all telephone inquiries promptly and courteously.
• Maintains confidentiality and release of information in accordance with hospital policy.

Skills

Administrative support in clinical settings

Excel

MS Word and medical terminology

Interpersonal communication

Organizational skills

Education

Grade 12 diploma plus post-secondary diploma in office administration-health services

Tools

EPIC patient processing systems

Job description

Position Details

Posting #: 32070

Department: Diagnostic Imaging - Administration

Employee Type: Regular, Casual, Part Time

If Temporary, Number Of Weeks

Union: CUPE

Openings Remaining: 3

Schedule

Work Days: Monday to Sunday, Holidays

Time of Day: Days, Afternoons

Shift: Various Rotating, 4 hour, 5 hour, 7.5 hour

Shift Start: 6:00, 6:30, 7:00, 7:30, 8:00, 8:30, 9:00, 9:30, 14:00, 15:00, 17:30, 22:30 Hours are subject to change based on operational requirements.

This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown), King Campus (Stoney Creek East Hamilton), West 5th Campus (Hamilton Mountain)

Application Dates

Opening Date: 12/08/2025

Closing Date: Open until filled

Position Description

Working at St. Joseph’s Healthcare Hamilton

We are one of Canada's leading academic hospitals and largest healthcare organizations known locally and globally for our committed and compassionate delivery of quality patient care. St. Joseph's Healthcare Hamilton is proud to provide exciting and rewarding career opportunities. Our people are the heart of our organization. At St. Joe's our determination to attract and retain the best and the brightest talent is reflected in our investment in the people who work here. Patient and staff safety, professional growth, leadership development, and Equity, Diversity and Inclusion are top priorities.

Position Summary

This position acts as the initial contact with Diagnostic Imaging Clients. Main areas of responsibility include verifies patient documentation; performs scheduling, registration and order placement for Diagnostic imaging studies in a timely manner; handles department communication and liaisons with many client types, (patients, physicians and healthcare providers); and ensures that all patient records are processed efficiently and managed with the utmost of confidentiality, accuracy and comprehensiveness. This position provides excellent customer service, demonstrating patience, kindness and caring in an environment with constant multiple demands.

Qualifications

• Grade 12 diploma, plus 2 years post-secondary diploma in office administration-health services
• Minimum two-years' experience providing administrative support in a busy clinical setting
• Basic skill level is required for Excel, typing
• Intermediate skill level is required for MS Word, spelling, medical spelling and medical terminology
• Clerical testing may be required as part of the selection process
• Working knowledge of hospital patient processing systems and order placement (EPIC)
• A working history that supports good interpersonal relationships and demonstrated professional attitude and behaviour
• Previous booking experience
• Ability to communicate effectively and tactfully, both in person and by telephone
• Maintain excellent interpersonal relationships while handling multiple tasks, frequent interruptions and stressful situations
• Excellent organizational and problem-solving skills, with ability to set own priorities and work with minimal supervision
• Previous experience in radiology department preferred
• Good work performance and attendance record is essential

Responsibilities

• Coordinates patient scheduling/booking, registration and order placement
• Handles all telephone inquiries promptly, efficiently and courteously
• Sorts, proof-reads all requisitions to ensure that required clinical information is complete and appropriate approval signatures are provided
• Verifies and updates patient information, validates OHIP cards and fields customer service inquiries by telephone
• Maintains confidentiality and release of information in accordance with hospital policy
• Other duties as assigned by Manager

Wage Rate

Hourly: $28.87...$30.14...$31.37 (plus 14% in lieu of benefits)

St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values of SJHH.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.