Administrative Support

Spirit Employment and Training Edmonton; Edmonton; On-site; CAD 30,000 - 60,000; Full time

Job summary

A national non-profit Indigenous organization in Edmonton is seeking a dedicated Administrative Support professional to provide senior-level support to management and staff. Responsibilities include scheduling meetings, coordinating logistics for events, and managing office supplies. Candidates should have a certification as an Administrative Professional and experience in non-profit or Indigenous environments. Salary ranges from $25.00 to $27.00 per hour, with benefits provided after probation.

Benefits

Health and dental benefits

Diverse and inclusive work environment

Qualifications

• 2-3 years of hands-on experience preferred.
• Experience in a non-profit environment or Indigenous organization is a significant asset.
• Familiarity with programs supporting economic development in Indigenous communities.

Responsibilities

• Provide comprehensive support to management and staff.
• Schedule and manage online meetings; take and distribute minutes.
• Oversee office supplies and manage inventory.
• Coordinate logistics for regional events and conferences.
• Handle inventory of promotional materials.
• Conduct research for member inquiries and content development.
• Create and maintain a sponsor tracking sheet.
• Ensure respectful interactions with members and stakeholders.

Skills

Teamwork

Multi-tasking

Technical Proficiency in Word, Excel, Outlook

Communication

Professionalism

Cultural Understanding

Education

Certification as an Administrative Professional

Job description

Overview

A national non-profit Indigenous organization is seeking a dedicated Administrative Support professional to join their team on a full-time, permanent basis. The organization focuses on building and strengthening Indigenous economies through education, professional development, and networking for Economic Development Officers (EDOs) working in Indigenous communities. The role involves providing senior-level administrative support to the organization’s management and staff, contributing to smooth operations across projects and initiatives to support the organization’s primary mandate.

Responsibilities

• Administrative Support: Provide comprehensive support to the Manager of Administrative Services, the Executive Director, and other staff members. Draft, format, and edit correspondence, reports, spreadsheets, and other documents using Word, Excel, and Outlook to ensure professional and error-free outputs.
• Meeting Coordination: Schedule and manage online meetings using Outlook, MS Teams, and Zoom for various projects and initiatives. Take minutes during meetings, summarize discussions, and distribute information to relevant parties.
• Office Management: Oversee office supplies, maintain stock levels, place orders, manage inventory, and ensure office resources are available when needed.
• Travel and Event Logistics: Coordinate logistics for regional events and conferences, including booking travel arrangements for staff, Board, and Committee members; manage all aspects of travel within budget constraints.
• Promotional Materials Management: Handle inventory of promotional materials, including receiving and processing orders, re-ordering stock as necessary, and maintaining up-to-date information on available items.
• Research and Content Development: Conduct research to respond to member inquiries, locate resources and contacts, and support content development of economic development initiatives.
• Sponsor Management: Create and maintain a tracking sheet for sponsors detailing sponsor levels, delegates, and any special requirements.
• Member and Stakeholder Relations: Ensure that members, stakeholders, and the public are treated respectfully and professionally in all interactions.

Education, Experience, and Qualifications

• A certification or designation as an Administrative Professional, coupled with 2-3 years of hands-on experience, is preferred.
• Experience in a non-profit environment or within an Indigenous organization is a significant asset.
• Familiarity with federal and provincial programs that support economic and business development in Indigenous communities.

Essential Knowledge, Skills, and Attributes

• Teamwork and Independence: Ability to work effectively both independently and as part of a team, contributing to a supportive work environment.
• Multi-tasking: Capable of managing multiple tasks simultaneously in a fast-paced setting, with strong organizational skills and attention to detail.
• Technical Proficiency: Intermediate-level proficiency in Word, Excel, and Outlook.
• Communication: Excellent written and verbal communication skills for interacting with diverse stakeholders.
• Professionalism: Friendly, punctual, reliable, and professional demeanor.
• Cultural Understanding: Understanding of Indigenous culture and protocols, and knowledge of issues and solutions related to economic development in First Nation communities and Métis Settlements.

Working Conditions

The role is in a general non-profit, pan-Indigenous office environment, prioritizing dignity, self-esteem, and productivity. The organization fosters a workplace free of discrimination. The position involves a heavy workload with occasional deadline pressures and requires balancing multiple tasks. The role is full-time at 37.5 hours per week.

Compensation and Benefits

The salary ranges from $25.00 to $27.00 per hour, depending on knowledge and experience. Health and dental benefits are provided upon successful completion of a probationary period.

Location

This position is based in Edmonton (Enoch), AB. Note that relocation costs, if applicable, are the responsibility of the successful applicant.

Other

Only individuals selected for interviews will be contacted.

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