Administrative Support

GSR Group; Edmonton; On-site; CAD 40,000 - 55,000; Full time

Job summary

A growing business services organization is seeking an Administrative Support member to coordinate essential functions, manage communications, and maintain organized workflows. The ideal candidate will have strong multitasking abilities and excellent communication skills. This position offers flexible remote/hybrid work options and opportunities for professional growth.

Benefits

Flexible Work Options

Collaborative Team Culture

Career Development Opportunities

Competitive Compensation

Ongoing Training & Support

Qualifications

• 1–3 years of experience in administrative support or office coordination.
• Experience in a fast-paced or professional services environment is a plus.

Responsibilities

• Manage calendars, schedule appointments, and organize meetings.
• Prepare and distribute internal communications and documentation.
• Assist in tracking deadlines and deliverables.

Skills

Multitasking abilities

Excellent communication skills

Proficient in Microsoft Office Suite

Attention to detail

Organizational skills

Customer service skills

Education

High school diploma or equivalent

Associate’s or bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

Google Workspace

CRMs (e.g., Trello, Asana, Monday.com)

Job description

Job Title : Administrative Support

Company : GSR Group

Location : Remote / Hybrid

Employment Type : Full-Time / Part-Time

About GSR Group

GSR Group is a fast-growing, multi-sector organization providing professional business services across consulting, real estate, marketing, and administrative operations. We are dedicated to delivering excellence, efficiency, and innovation in every project we manage.

Position Summary

The Administrative Support role provides vital assistance to management, departments, and team members by coordinating administrative functions, managing communications, and maintaining organized workflows. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a proactive mindset to anticipate the needs of the team and the business.

This position is ideal for someone who enjoys working behind the scenes to keep everything running smoothly, ensuring tasks are completed efficiently and accurately.

Key Responsibilities

General Administrative Duties

• Manage calendars, schedule appointments, and organize meetings for team members or executives.
• Prepare, edit, and distribute internal communications, reports, and documentation.
• Handle data entry, record keeping, and maintenance of digital and physical filing systems.
• Assist with expense tracking, invoices, and basic bookkeeping or reporting tasks.
• Monitor company email inboxes, prioritize messages, and ensure timely responses.

Office & Team Coordination

• Support onboarding of new employees, contractors, or clients by managing documentation and orientation materials.
• Coordinate logistics for meetings, events, and company initiatives (in-person or virtual).
• Maintain an organized flow of information between departments and management.
• Assist in tracking deadlines, deliverables, and project milestones.
• Support HR or operations teams with administrative processes when needed.

Communication & Customer Service

• Serve as a point of contact for internal and external communications.
• Draft professional correspondence, emails, and client responses as requested.
• Provide friendly, efficient customer service and follow up on inquiries or requests.
• Uphold a high level of professionalism and confidentiality in all communications.

Qualifications & Requirements

Education & Experience

High school diploma or equivalent required; associate’s or bachelor’s degree preferred (in business administration or related field).

1–3 years of experience in administrative support, office coordination, or executive assistance.

Experience working in a fast-paced or professional services environment is a plus.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and / or Google Workspace.
• Familiarity with office management software, scheduling tools, and CRMs (e.g., Trello, Asana, Monday.com).
• Strong typing skills and attention to detail.
• Ability to handle confidential information with discretion.

Core Competencies

• Exceptional organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Reliable, self-motivated, and proactive approach to work.
• Excellent time management and prioritization.
• Adaptability and willingness to take on diverse administrative tasks.
• Team-oriented, professional, and client-focused mindset.

Work Environment & Benefits

• Flexible Work Options: Remote or hybrid work setup depending on company policy.
• Collaborative Team Culture: Work with a supportive and professional team dedicated to excellence.
• Career Development: Opportunities for professional growth within administrative or management roles.
• Competitive Compensation: Based on experience and qualifications.
• Training & Support: Ongoing guidance and performance feedback to help you succeed.