Administrative Student

PCL Constructors; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A construction company is looking for an Administrative Assistant in Ottawa. Responsibilities include fielding calls, data entry, document preparation, and supporting board meetings. The ideal candidate should possess excellent communication and organizational skills, be proficient in MS Office, and be adaptable in a fast-paced environment.

Qualifications

• Proficient in MS software including Outlook, Excel, Word, PowerPoint.
• Excellent written and verbal communication skills required.
• Ability to manage multiple tasks effectively.

Responsibilities

• Field telephone calls, filing, and data entry.
• Prepare documents, spreadsheets, and presentations.
• Assist with board meeting preparation.

Skills

Computer proficiency

Communication skills

Organizational skills

Teamwork

Adaptability

Tools

MS Office (Outlook, Excel, Word, PowerPoint)

Job description

Responsibilities

• Fielding telephone calls, filing, and data entry, typing of various correspondence and formatting of documents.
• Filling in for office receptionist as required.
• Performing a variety of Internet research functions
• Preparing word documents, spreadsheets, and presentations.
• Assisting with board meeting preparation (i.e. coordination of information, preparing tabs, distribution of board material, room setup, and beverage / food setup).
• Assisting with overflow work from other administrative staff.
• Handling incoming / outgoing mail – relief in mailroom as required.
• Maintaining office supply inventory and orders as appropriate.
• Data Entry, Additional support and duties, as required.
• Distribution of electronic invoices

Qualifications

• Must be proficient on the computer and have intermediate skillsin MS software (Outlook, Excel, Word, PowerPoint).
• Excellent written and verbal communication skills.
• Superior organizational skills and ability to manage multiple tasks effectively.
• Flexible, enthusiastic and energetic.
• Able to work with a diverseworkforce and interact professionally with all levels of the organization.
• Able to work with limited supervision in a team environment.
• Willingness to learn and undertake new challenges.
• Adaptable and able to work effectively in a fast paced and rapidly changing business environment.

Next Step

• Please note that candidates who have been selected to move forward to the next stage of the recruitment process will receive an email to complete a short online video interview.