Administrative Student

PCL Constructors Canada; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction firm in Ottawa is seeking an Administrative Student for an internship. Responsibilities include fielding calls, data entry, assisting with meetings, and supporting administrative functions. Ideal candidates will have strong MS Office skills, excellent communication, and organizational abilities. This role offers a full-time opportunity for personal and professional growth.

Qualifications

• Intermediate skills in MS software required.
• Ability to work with a diverse workforce.
• Adaptable to fast-paced changes.

Responsibilities

• Field calls, file, data entry, and document formatting.
• Fill in for office receptionist as required.
• Perform Internet research.
• Prepare documents and presentations.
• Assist with board meeting preparations.
• Support overflow work from staff.
• Handle incoming/outgoing mail.
• Maintain office supplies inventory.
• Distribute electronic invoices.

Skills

Proficient in MS Office (Outlook, Excel, Word, PowerPoint)

Excellent written and verbal communication

Superior organizational skills

Ability to manage multiple tasks

Flexible and enthusiastic

Teamwork with limited supervision

Willingness to learn

Job description

The future you want is within reach.

At PCL we build the places where life happens and find camaraderie in the process. Were a community of builders committed to building better communities. Thats why were always looking ahead and not just to the next project or whats next in our industry.

Were also looking at whats next for you and how we can help you build a career youre proud of. As a student at PCL you will get the opportunity for challenging work assignments in a supportive work environment which promotes personal and professional growth.

We are seeking an Administrative Student for our Ottawa district within our Canadian Buildings Division that is available for 4 months starting from January 2026 April 2026 .

Responsibilities

• Fielding telephone calls filing and data entry typing of various correspondence and formatting of documents.
• Filling in for office receptionist as required.
• Performing a variety of Internet research functions
• Preparing word documents spreadsheets and presentations.
• Assisting with board meeting preparation (i.e. coordination of information preparing tabs distribution of board material room setup and beverage / food setup).
• Assisting with overflow work from other administrative staff.
• Handling incoming / outgoing mail relief in mailroom as required.
• Maintaining office supply inventory and orders as appropriate.
• Data Entry Additional support and duties as required.
• Distribution of electronic invoices

Qualifications

• Must be proficient on the computer and have intermediate skillsin MS software (Outlook Excel Word PowerPoint).
• Excellent written and verbal communication skills.
• Superior organizational skills and ability to manage multiple tasks effectively.
• Flexible enthusiastic and energetic.
• Able to work with a diverseworkforce and interact professionally with all levels of the organization.
• Able to work with limited supervision in a team environment.
• Willingness to learn and undertake new challenges.
• Adaptable and able to work effectively in a fast paced and rapidly changing business environment.

Next Step

Please note that candidates who have been selected to move forward to the next stage of the recruitment process will receive an email to complete a short online video interview.

PCL is an innovative employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations careers education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make all employment-related decisions without regard to race color religion sex national origin sexual orientation gender identity age disability or veteran status.

Should you require an accommodation during the application process please contact us at with the position and location you are interested in.

Employee Status : Internship Full-Time

Company : PCL Constructors Canada Inc.

Primary Location : Ottawa Ontario

Job : Administrative Student

Key Skills

Anti Money Laundering,Access Control System,Catering,Assessment,Communication

Employment Type : Full-Time

Experience : years

Vacancy : 1