Administrative Services Officer

Cochrane District Services Board; Timmins; On-site; CAD 60,000 - 80,000; Full time

Job summary

A regional services organization in Timmins, Ontario is seeking an Administrative Support role to assist with their Affordable Housing Program. This position involves clerical tasks, managing documentations, and direct interaction with tenants and landlords. Candidates should possess a two-year college diploma in office administration and demonstrate strong organizational and interpersonal skills. The role also offers health benefits and supports continuous professional development.

Benefits

Employer sponsored group health benefits

Employee and Family Assistance plan

Continuing education and professional development

Flexible work week options

Qualifications

• Must be self-motivated and able to organize assignments.
• Experience in landlord-tenant environments is an asset.
• Bilingualism may be required per policy.

Responsibilities

• Provide clerical support for Housing programs.
• Conduct pre/post inspections of units for programs.
• Track, report, and maintain files for housing programs.

Skills

Interpersonal skills

Organizational skills

Computer program proficiency

Education

Two-year college diploma in office administration

Job description

Job Reporting to: Housing Services Program Manager

Salary: $23.80 – $28.19

Summary

Under the general direction of the Housing Services Program Manager, this position supports the delivery of the Affordable Housing Program and Investment in Affordable Housing Program, and provides clerical and administrative support to the Program Managers.

The CDSB vision is to further develop a district service environment that is responsive to community needs, which values the individuality of its residents, is respectful to all who receive and deliver services, and fosters personal and professional growth and teamwork among all employees.

Key Responsibilities of Position

• Clerical and Administration for the Affordable Housing Program and Investment in Affordable Housing Program (IAH)
• Pre/Post Inspection of units for IAH
• Tracking and Reporting of AHP and IAH, maintenance of AHP and IAH files.
• Prepare agenda, minutes and organize meetings for Non-Profits
• Compose and draft routine correspondence
• Processing of former tenant files, including any tenant related charges and submissions to the Credit Bureau.
• Provide clerical support to Tenant Administration program.
• Interact with applicants/tenants as required.
• Maintenance of the Province Wide Arrears Database.
• Provide back up for Maintenance ASO.

Job Requirements

• Ability to operate/learn applied computer programs and general office information programs.
• Must be self-motivated and able to organize assignments and department workflows.
• Good interpersonal skills are required to communicate with staff, landlords, and clients.

Education & Experience

• Two-year college diploma in office administration with related experience or a combination of education/experience acceptable to the employer.
• Experience in a landlord – tenant environment.

Conditions of Employment

• Satisfactory criminal records check
• Valid driver’s license
• Use of a vehicle may be required
• Must maintain confidentiality
• Bilingualism in accordance with the French Language Services policy

What We Offer

• Employer sponsored group health benefits (including optical, dental, drug, and extended health benefits) for full-time employees
• Employee and Family Assistance plan, available to spouses and dependents
• Continuing education and professional development
• Flexible and compressed work week options are available

Equal Opportunity Employer

The CDSB operates in accordance with the French Language Services policy.

The CDSB does not utilize artificial intelligence (AI) to screen, assess, or select applicants.

CDSB welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. The Cochrane District Services Board is committed to equity in its policies, practices, and programs.

The Board supports diversity in the work environment and ensures that applications from members of underrepresented groups are seriously considered. All qualified individuals who would contribute to the diversification of our workplace are encouraged to apply.

Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy.