administrative records manager

Government of Canada - Central; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

A governmental administrative body is seeking a candidate to coordinate and manage administrative services. In this role, you will oversee operations, hire and train staff, and ensure compliance with regulatory requirements. The ideal candidate will have a college diploma and strong communication skills. This position requires excellent organizational abilities and the capacity to work under pressure. The job is located in Mississauga, Canada, with no remote work option. Comprehensive benefits, including free parking, are offered.

Benefits

Free parking available

Bonus

Qualifications

• Experience in coordinating administrative services is preferred.
• Ability to manage operations effectively.
• Skill in preparing budgets and financial reports.

Responsibilities

• Co-ordinate administrative services for the department.
• Manage operations providing multiple administrative services.
• Supervise office and volunteer staff.

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Time management

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

Experience an asset

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• General office

Responsibilities

• Co‑ordinate administrative services
• Evaluate the operations of a department providing administrative services
• Manage the operations of a department providing a single administrative service
• Manage the operations of a department providing several administrative services
• Collect and record administrative and service fees
• Assist in preparing annual budgets
• Plan, organize, direct, control and evaluate daily operations
• Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
• Direct and control corporate governance and regulatory compliance procedures within [the] organization
• Hire and train or arrange for training of staff
• Interview, hire and provide training for staff
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Prepare reports and briefs for management committees evaluating administrative services
• Assist in the planning and execution of financial statement audits
• Manage events
• Organize and maintain inventory
• Supervise office and volunteer staff

Supervision

• 5-10 people

Additional information

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Fast‑paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload
• Large workload

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Values and ethics
• Time management
• Initiative
• Creativity

Benefits

Financial benefits

• Bonus

Other benefits

• Free parking available