Administrative & Project Coordinator

University of Toronto; Toronto; On-site; CAD 72,000 - 93,000; Full time

Job summary

A leading Canadian university in Toronto is seeking an Administrative and Project Coordinator to support large-scale initiatives within the Department of Computer Science. The role demands strong project coordination skills and a commitment to effective communication. Applicants should possess a college diploma and at least five years of relevant experience, with proficiency in MS Office and online tools. A notable pay scale is offered, along with applications from diverse communities encouraged.

Qualifications

• Minimum five (5) years of relevant and progressive project coordination experience.
• Proven interpersonal skills for effective communication with various stakeholders.
• Strong ability to manage multiple projects and meet deadlines.

Responsibilities

• Coordinate tasks for projects and strategic initiatives.
• Foster cooperative working relationships with stakeholders.
• Track and collect information on project progress.

Skills

Project coordination

Communication skills

Organizational skills

Problem-solving

Attention to detail

Education

Advanced College Diploma

Tools

MS Office 365

Online meeting tools

Job description

Date Posted: 11/18/2025
Req ID: 46048
Faculty/Division: Faculty of Arts & Science
Department: Dept of Computer Science
Campus:St. George (Downtown Toronto)
Position Number: 00058832

Description:

About us

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1964, the Department of Computer Science in the Faculty of Arts and Science is a tech innovation powerhouse and continues to rank among the world’s top computer science departments. Our esteemed faculty boasts accolades such as two Turing Awards, along with many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is driving the future of tech in the country.

Your opportunity

The strategic initiatives group in the Department of Computer Science is responsible for the development and success of the department’s large-scale partnerships and long-term initiatives. At any given time, multiple proposals and new initiatives are under development.

The Administrative and Project Coordinator is critical to ensuring that initiatives in the early development phase are coordinated and managed successfully. Within a highly professional, collaborative and supportive group, the Administrative and Project Coordinator coordinates project cycles across a variety of different initiatives, provides administrative support to senior staff and the respective initiative stakeholders, and is responsible for ensuring that operational support is provided efficiently and effectively throughout the development process.

Your responsibilities will include

• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Fostering cooperative working relationships with a wide variety of internal and external contacts
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Tracking and collecting information on project progress
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Liaising with stakeholders to support initiatives
• Analyzing processes and recommending changes for more efficient coordination of operations
• Determining logistical details and activities for events and/or programming

Essential Qualifications

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum five (5) years of relevant and progressive project coordination and administrative experience supporting large-scale projects in a corporate and/or academic environment.
• Proven front-line and interpersonal skills for effectively communicating in-person, by phone and e-mail with multiple internal and external stakeholders, including government officials, C-Suite Executives, and senior academic leadership
• Extensive experience coordinating schedules, meetings, agendas, and travel
• Strong ability to manage multiple projects/tasks of varying complexities, meet deadlines and work well under pressure.
• Strong project coordination experience involving multiple stakeholders, including process development, setting up and monitoring organizational systems, developing schedules and tracking milestones, implementation, and evaluation.
• Experience drafting, editing, verifying content for, and formatting professional correspondence to a variety of stakeholders, with the proven ability to consolidate, organize and summarize information appropriately.
• Experience organizing logistics of events/meetings with the ability to perform set up and close off
• Extensive experience using online meeting tools and platforms (Calendly, Zoom, Google Meet, etc.) used for scheduling and hosting meetings and events.
• Success working in a complex environment that requires a high degree of sensitivity, tact, responsiveness, and a need to maintain absolute confidentiality.
• Demonstrated ability to employ a high degree of initiative and creativity as a strategic thinker and the ability to work in a diverse team environment.
• Extensive experience using the MS Office 365 suite such as Word, Excel, PowerPoint, OneDrive, SharePoint and Teams
• Superior organizational skills and advanced diagnostics and data handling skills
• Demonstrated commitment to accuracy and attention to detail; ability to work well as a member of a project team.
• Ability to take initiative, anticipate needs, and work proactively, with demonstrated experience recommending process and workflow improvements.

Assets (Nonessential)

• Project Management Certificate and experience of working with corporate stakeholders is an asset.

To be successful in this role you will be

• Communicator
• Efficient
• Meticulous
• Organized
• Problem solver
• Team player

For internal staff, a copy of the detailed job description is available upon request from the Faculty of Arts and Science HR Office by emailing [e-mail].

This role may be eligible for an Alternative Work Arrangement in accordance with University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 11/26/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.