Administrative & Program Coordinator (Lead Agency)

Vanier; Canada; On-site; CAD 45,000 - 60,000; Full time

Job summary

Vanier Children\'s Mental Wellness is seeking an Administrative Assistant for Lead Agency & Regional Program Support on a contract basis. You will provide comprehensive administrative, project, and scheduling support to the Lead Agency team and regional programs, helping coordinate meetings, manage referrals, and monitor program processes.

You will work closely with the Lead Agency team to ensure timely delivery of initiatives, support communication across internal teams and community partners,

Qualifications

• Minimum of two years in an administrative or program coordination role.
• Experience coordinating schedules, meetings and multiple priorities.
• Experience in healthcare, mental health, social services, or community-based orgs preferred.

Responsibilities

• Coordinate meetings, appointments, and events; prepare agendas, distribute materials, record minutes, and manage follow-up items.
• Prepare correspondence, reports, presentations, templates, and other admin documents.
• Develop and distribute emails and communications materials.
• Maintain electronic records per policies and procedures.
• Track program activities, deadlines, and deliverables.
• Assist with monthly invoices and administrative reports.
• Provide admin support for Lead Agency initiatives and regional programs.
• Maintain project work plans, timelines, and tracking tools.
• Support planning of regional education sessions, consultations, and meetings.
• Assist with Multi-Year Plan activities and regional priorities.
• Provide admin support to Core Services Leadership Council, including meeting coordination.

Skills

MS Office

Organizational skills

Communication

Time management

Confidentiality

Team collaboration

Problem solving

Education

Two-year College Diploma in Health Administration

Equivalent combination of education and experience

Project Management training/certification (asset)

Tools

Word

Excel

Outlook

PowerPoint

Teams

Job description

Vanier Children\'s Mental Wellness is seeking an Administrative Assistant for Lead Agency & Regional Program Support on a contract basis. You will provide comprehensive administrative, project, and scheduling support to the Lead Agency team and regional programs, helping coordinate meetings, manage referrals, and monitor program processes.

You will work closely with the Lead Agency team to ensure timely delivery of initiatives, support communication across internal teams and community partners,