Administrative Professional

Keller Executive Search; Ottawa; Remote; CAD 96,000 - 118,000; Full time

Job summary

A top-tier executive search firm in Ottawa is seeking an Administrative Assistant to provide essential support for their executive search professionals. This role offers remote flexibility and a competitive salary range of 96,000–118,000 CAD annually. The ideal candidate has experience in administrative roles, excellent communication skills, and can thrive in a dynamic environment while maintaining confidentiality.

Benefits

Competitive salary

Comprehensive health insurance

Paid Time Off (PTO)

Paid Sick Leave

Significant professional growth opportunities

Qualifications

• Prior experience as an Administrative Assistant or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.

Responsibilities

• Manage executive calendars and schedule meetings.
• Prepare and edit correspondence and reports.
• Conduct research to assist with candidate sourcing.

Skills

Organizational skills

Verbal communication

Written communication

Attention to detail

Multitasking

Tools

Microsoft Office Suite

Job description

Overview

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're seeking administrative assistant opportunities with remote flexibility, this is your chance to make a real impact in talent acquisition admin roles in New York.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Qualifications

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Compensation and Benefits

• Competitive salary: 96,000–118,000 CAD annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller

Global Reach and Impact
Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration
Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture
Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration
Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth
Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Compliance

Both Keller Executive Search and our clients are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without discrimination based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, or conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered.

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We comply with applicable federal and provincial privacy laws and pay equity requirements. We strive to provide reasonable accommodations to individuals with disabilities in compliance with applicable laws. This posting may refer to positions with Keller Executive Search or client organizations; the specific employer will be identified during the application process. Employment laws and requirements may vary by location within Canada.