administrative officer

Government of Canada - Central; Quebec; On-site; CAD 40,000 - 55,000; Full time

Job summary

A governmental organization in Quebec seeks an experienced administrative professional to implement and review administrative procedures while overseeing a team. Candidates should have experience in project management and computer technologies, alongside relevant education. The role requires on-site presence and involves various responsibilities including budget management and training staff. Benefits include learning opportunities and parking availability.

Benefits

Learning/training paid by employer

Parking available

Qualifications

• 1 year to less than 2 years of experience.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed.
• Carry out administrative activities of establishment.
• Administer policies related to government access to information.
• Co-ordinate office services such as accommodation and supplies.
• Assist in the preparation of operating budget.
• Assemble data and prepare reports.
• Perform data entry.
• Train staff.
• Oversee and co-ordinate office procedures.
• Commission systems and components.
• Monitor and evaluate.
• Oversee payroll administration.
• Plan and control budget and expenditures.

Skills

Computer and technology knowledge

MS Project

Quick Books

Spreadsheet

Accounting software

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

Google Drive

LinkedIn

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Commission systems and components
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 3-4 people

Experience and specialization

• Computer and technology knowledge
• MS Project
• Quick Books
• Spreadsheet
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• Google Drive
• LinkedIn

Area of work experience

• Project coordination

Area of specialization

• Project management

Additional information

• Work conditions and physical capabilities
• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail

Benefits

• Learning/training paid by employer
• Parking available