administrative officer

Koza IT Services; Ottawa; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

A technology service provider in Ottawa is looking for an administrative coordinator. The role involves reviewing procedures, planning office services, and ensuring deadlines are met. Candidates should have experience with Microsoft tools and strong interpersonal skills. The position offers a hybrid work environment.

Qualifications

• 1 year to less than 2 years of experience.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed.
• Carry out administrative activities of the establishment.
• Co-ordinate and plan for office services.
• Assemble data and prepare periodic reports.
• Perform data entry.
• Oversee and co-coordinate office administrative procedures.
• Resolve conflict situations.

Skills

Efficient interpersonal skills

Flexibility

Organised

Reliability

Ability to multitask

Time management

Adaptability

Team player

Education

Secondary (high) school graduation certificate

Tools

Microsoft Publisher

Electronic mail

Electronic scheduler

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Database software

Google Drive

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Hybrid – Work must be completed both in person and remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co‑ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co‑coordinate office administrative procedures
• Resolve conflict situations

Experience and specialization

• Microsoft Publisher
• Electronic mail
• Electronic scheduler
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Google Drive

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organised
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Team player