Administrative Officer

University of Guelph; Guelph; Sur place; CAD 65 000 - 90 000; Plein temps

Résumé du poste

University of Guelph in Guelph, Ontario, is seeking an Administrative Officer to oversee the day-to-day operations of the School of Environmental Design and Rural Development. Reporting to the directors, you will manage administrative processes, budgets, HR, and facilities, ensuring alignment with university policies.

The role combines leadership, financial oversight, and strategic planning, with supervision of USW staff, and opportunities to improve systems and reporting.

Qualifications

• Completion of a three-year college diploma in Business Administration or a related field.
• Professional accounting designation preferred with at least three years related work experience or an equivalent combination of education and experience.
• Previous leadership experience and supervisory responsibilities.
• Experience in financial and human resource management.
• Excellent communication and interpersonal skills.

Responsabilités

• Manage all unit budgets, financial processes and financial analysis for the Director, College and University including academic and teaching budgets.
• Prepare financial reports regularly, investigate and report variances and recommend financial strategies.
• Manage all unit human resource functions including reviewing of job fact sheets, advising on personnel matters and verifying reports.
• Oversee daily administrative operations and facilities management.
• Ensure compliance with University and College policies and procedures.
• Supervise staff who provide human resource support, academic support, and procurement support.

Connaissances

Budget management

HR management

Analytical thinking

Communication skills

Problem solving

Strategic planning

Team leadership

Time management

Formation

Diploma in Business Administration

Outils

Excel

Word

Financial Reporting Systems

Description du poste

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Primary Category Page: Staff and Management

Division: OAC Guelph Campus

Requisition ID: 3082

Department:Environmental Design and Rural Development
This position is represented by the agreement between the Professional Staff Association and the University of Guelph

Temporary full-time from 11/23/2026to11/22/2028
Temporary Absence of the Regular Incumbent

General Purpose

Reporting to the Director of the School of Environmental Design and Rural Development (SEDRD) and the Director of Business Operations, the Administrative Officer is responsible for the day-to-day operations of SEDRD. This role is accountable for the development and management of administrative processes that support SEDRD. The incumbent will be responsible for business operations, human resource management, facilities management and developing strategies and systems to achieve the school’s financial goals, monitoring and managing operating budgets, and overseeing revenue generation activities. The Administrative Officer has supervisory responsibilities for USW staff.

Duties and Responsbilities

• Manage all unit budgets, financial processes and financial analysis for the Director, College and University including academic and teaching budgets;
• Prepare financial reports regularly, investigate and report variances and recommend financial strategies;
• Manage all unit human resource functions including reviewing of job fact sheets, advising on personnel matters and verifying reports;
• Oversee daily administrative operations and facilities management;
• Ensure compliance with University and College policies and procedures;
• Liaise with University and College offices as appropriate;
• Supervise staff who provide human resource support, academic support, and procurement support.

Requirements

• Completion of a three-year college diploma in Business Administration or a related field.
• A professional accounting designation is preferred with at least three years related work experience or an equivalent combination of education and experience.
• Previous leadership experience and supervisory responsibilities.
• Experience in financial and human resource management.
• Analytical ability and critical thinking.
• Excellent communication and interpersonal skills.
• Problem solving and ability to work independently.
• A strong working knowledge of University of Guelph policies and procedures, as they relate to a diverse teaching/research unit, would also be considered an asset.
• The ideal candidate possesses high-level skills spanning: organization, communication, strategic planning, team-building, service orientation, analysis, professional judgment, tact, diplomacy; and, the ability to work both pro-actively and re-actively under tight time-frames and competing priorities; very strong computer skills including Excel, Word, and Financial Reporting Systems, as well as strong analytical, financial and management skills are essential to this position.

Employee Type: Regular
Position Number: 10922584
Classification: P&M FT- Band 03
Professional/Managerial Salary Bands
The target hiring salary for this position is minimum and up to 96% of midpoint for the salary grade.

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 10/28/2026
Closing Date: 11/04/2026