Administrative Manager

ubc; Vancouver; On-site; CAD 80,000 - 115,000; Full time

Job summary

The Administrative Manager provides leadership on non-academic activities and administrative management in EDCP. The incumbent works closely with the Department Head on strategic planning and development of all operational aspects, and is responsible for the overall management of finance, HR for faculty and staff, administration, facilities, support services, and communications.

This position requires extensive knowledge of university policies, good judgment, and the ability to work

Qualifications

• Extensive knowledge of university policies.
• Good judgment and independent work ability.

Responsibilities

• Manages all aspects of the Department's financial resources and activities.
• Accountable for and administers the Department's operating and fund budgets.
• Oversees financial expenditures and approves expenditures on behalf of the Head.
• Liaises with multiple departments to ensure smooth operation.

Job description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level B

Job Title

Administrative Manager

Department

Academic & Administrative Leadership | Department of Curriculum and Pedagogy | Faculty of Education

Compensation Range

$7,158.42 - $10,292.25 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

September 16, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary:

The Administrative Manager provides leadership on non-academic activities and administrative management in EDCP. The incumbent works closely with the Department Head on all matters of strategic planning, direction and development of all aspects of operations, and is responsible for the overall operational and administrative management of the Department including finance, human resource (for faculty and staff), administration, facilities, support services, organizational infrastructure, and communication activities of the Department of Curriculum and Pedagogy (EDCP) in the Faculty of Education. This position requires an extensive knowledge of university policies, procedures and practices, good judgment, and the ability to work independently. This is a full-time key staff leadership position managing the Department's day-to-day operations.

The Department:

The Department of Curriculum and Pedagogy runs graduate programs in all curriculum subjects, except for language education, and contributes to the Faculty's undergraduate B.Ed programs. The Department of Curriculum and Pedagogy includes 39 full-time faculty, 80 sessional lecturers/ adjunct professors, and 7 administrative staff, as well as about 21 other term faculty (post-doctoral fellows, adjunct professors, seconded teachers, and visiting faculty), and 30+ grant-funded student researchers and staff. It offers a variety of on-campus PhD and Master's programs, off-campus MEd programs, Diploma & Certificate programs, and Vancouver Summer Institute programs, with 60 graduate course sections, and 165 undergrad course sections, serving over 400 graduate students and over 700 undergraduate students per year. There are 40+ graduate teaching assistants and 15+ graduate academic assistants involved in these academic activities. EDCP faculty members maintain active and ongoing research programs in the 7 research labs and 15 teaching labs, obtaining more than $3 million of research funds annually from national and international government and private sector research granting agencies.

Organizational Status:

Reports to the Department Head, with a dotted line report to the Assistant Dean, Finance & Resources, in the Dean's Office, on financial management. The position contributes directly to the Department's policies, priorities and best practices. The incumbent interacts regularly with faculty, staff, and student employees, providing administrative and procedural advice and guidance. This position liaises with other departments, units and the Dean's Office in the Faculty and interacts with units across campus including, but not limited to, Human Resources, Finance, Faculty Relations, IT, Building Operations, ISC, Enrolment Services, Safety and Risk Services, etc..

Work Performed:

Financial

• Manages and is responsible for all aspects of the Department's financial resources and activities
• Accountable for and administers the Department's annual operating and innovative fund budget of $2.5m which covers operations, teaching lab upgrades, sessional teaching, faculty travel/PD, GAA, GTA, and Scholarships in EDCP; (Note that faculty and staff salaries are managed by the Dean's Office.)
• Participates in shaping financial policy to implement short- and long-term fiscal strategies in the Department
• Identifies, analyzes and addresses problems for financial analysis and report preparation using Workday and other tools adopted by the University and/or the Faculty
• Forecasts annual expenditures; initiates revenue and expenditure proposals; oversees financial expenditures and authorizes expenditures on behalf of the Head
• Accountable for and administers faculty contract and research grants of more than $3 million per year
• Advises on overall financi