Administrative Coordinator (Research Institute)

IR-CUSM | Institut de recherche du CUSM | #ircusm; Montreal; Hybrid; CAD 45,000 - 68,000; Full time

Job summary

A prestigious biomedical research institute located in Montreal seeks an Administrative Coordinator to manage project workflows and support research teams. The ideal candidate will have a Bachelor’s degree and experience in project coordination, along with strong bilingual communication skills. This is a full-time position with competitive benefits and flexible working conditions.

Benefits

4-week vacation

12 paid personal days

13 paid statutory holidays

Training and professional development opportunities

Qualifications

• 1-2 years of experience in coordinating and managing projects.
• Prior experience in project coordination and management with a focus on research.

Responsibilities

• Manage the workflow of the lab.
• Coordinate meetings, including setting appointments and taking minutes.
• Communicate with partners at other universities and institutions.
• Prepare and proofread drafts and annual reports.
• Administer and maintain research funds.

Skills

Excellent oral and written communication in French and English

Project coordination experience

Budget management experience

MS Office proficiency

Autonomy

Detail-oriented

Interpersonal skills

Education

Bachelor’s degree

Tools

MS Office applications

Google Drive/Docs

Job description

Administrative Coordinator (Research Institute)

Administrative Coordinator (Research Institute)

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Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description

RESEARCH INSTITUTE OF THE MUHC

The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary

Department / Research Program: CORE

Project goals: Improving outcomes and use of healthcare services for all people with dementia, through an equity lens. The incumbent will coordinate the functioning of the team’s mixed-method projects (quantitative and qualitative) on equity for people with dementia, exploring the differences in their health services use and experiences across social-determinants of health and their interactions, to inform equity-oriented policies.

Visit our website for more information: https://ccna-ccnv.ca/theme-3-quality-life-old/team-19/

As an early career researcher, building my lab, I am looking for a person to build a long-term, productive relationship with. This is a one-year, full-time position with the possibility for renewal and/or promotion pending fit and available funds. I am looking for someone who will stay in the position for at least 2-3 years.

General Duties

The incumbent will contribute to the research quality and support the research team by:

• Managing the workflow of the lab,
• Formatting documents, including research summaries, charts and graphs, and posters,
• Coordinating meetings, including setting appointments, taking and distributing minutes, and preparing supporting documents,
• Communicating with partners at other universities and institutions (such as healthcare organisations),
• Managing the principal investigator’s calendar,
• Preparing and proofreading drafts, annual reports, and other documents,
• Helping prepare and coordinate grant applications,
• Administering and maintaining research funds,
• Keeping the budget and initiating and tracking payments,
• Helping initiate procedures related to finance, HR, etc,
• Preparing and renewing applications, and filling necessary forms for ethics committees and procedures,
• Participating in knowledge transfer activities, such as creating and disseminating infographics and social media content,
• Updating websites, and creating and distributing newsletters,
• Updating the principal investigator’s CVs (e.g., compiling conference presentations, student awards, articles) and CCV,
• Checking the quality of data-collection tools (e.g., checking that questionnaires function properly and display questions according to pre-set rules),
• Hiring and onboarding lab members,
• Managing documents and site files (Standard Operating Procedures etc),
• Undertaking any other related tasks as required by the principal investigator.
  
  

Website of the organization

https://rimuhc.ca/en

Education / Experience

Education: Bachelor’s degree

Work Experience: 1-2 years of experience in coordinating and managing projects

Required Skills

• Excellent competencies in oral and written communication in French and in English,
• Prior experience in project coordination and management,
• Experience with managing budgets,
• Proficient at using MS Office applications (Word, PowerPoint, Excel, Forms, Teams, etc.), Google Drive/Docs, and reference and work management software,
• Autonomy (with minimum supervision after appropriate training), initiative, creativity, curiosity,
• Team player,
• Detail-oriented, Resourceful, Problem-solving skills, multitasking, organized,
• Excellent interpersonal skills, with a high level of tact, diplomacy, professionalism, and a demonstrated ability to build and maintain appropriate rapport and constructive and effective relationships with internal and external stakeholders.
  
  

The Following Are Assets

• Preparing ethics and grant applications (very strong asset),
• Advanced knowledge of equity-related literature, including social determinants of health, intersectionality, and anti-racism,
• Experience working with historically marginalized populations,
• Experience with hosting workshops and seminars, etc.
  
  

To be considered, candidates are to provide, AS ONE CONSOLIDATED PDF DOCUMENT:

• Cover letter addressed to Ms. Lopes (including most relevant experience and demonstration of competencies, productivity and impact),
• CV with bibliography,
• Contact information for 3 references.
  
  

Additional information

Status: Temporary, full time (35-hour workweek)

Pay Scale: Commensurate with education and experience. $45,299.80 - $67,958.80.

Work Shift: Variable schedule: Working hours are flexible, but typically land between 9:00-17:00.

Work Site: Hybrid: Montreal General Hospital. Flexible: with at least 1-2 days on site

• To be considered, candidates are to provide, AS ONE CONSOLIDATED PDF DOCUMENT***:
• Cover letter addressed to Ms. Lopes (including most relevant experience and demonstration of competencies, productivity and impact),
• CV with bibliography,
• Contact information for 3 references.
  
  

Why work with us?

• 4-week vacation, 5th week after 5 years,
• Bank of 12 paid days (personal days and days for sickness or family obligations),
• 13 paid statutory holidays,
• Modular group insurance plan (including gender affirmation coverage),
• Telemedicine,
• RREGOP (defined benefit government pension plan),
• Training and professional development opportunities,
• Child Care Centres,
• Corporate Discounts (OPUS + Perkopolis),
• Competitive monthly parking rate,
• Employee Assistance Program,
• Recognition Program,
• Flex work options and much more!
  
  

https://rimuhc.ca/careers

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

THIS IS NOT A HOSPITAL POSITION.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Research Services

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