Administrative Coordinator (Research Institute)

RI-MUHC | Research Institute of the MUHC | #rimuhc; Montreal; On-site; CAD 30,000 - 60,000; Full time

Job summary

A renowned research institute in Montreal is seeking an Administrative Coordinator to assist with financial activities and provide administrative support. The ideal candidate is bilingual in French and English, has excellent skills in Microsoft Office, and possesses strong writing abilities. This temporary full-time position offers a competitive hourly wage and a hybrid work model.

Benefits

4-week vacation

Bank of 12 paid days

13 paid statutory holidays

Modular group insurance plan

Telemedicine

Defined benefit pension plan

Training and professional development opportunities

Competitive monthly parking rate

Qualifications

• 2-3 years of experience, preferably in a research animal facility.
• Education in Accounting or equivalent.
• Ability to work autonomously and as part of a team.

Responsibilities

• Act as main contact for administrative requests.
• Support financial activities and database management.
• Assist Director with agenda and appointments.

Skills

Bilingual (French and English)

Microsoft Office proficiency

Excellent writing skills

Attention to detail

Interpersonal and communication skills

Time management

Education

DEC in Accounting

BSc in administration (asset)

Tools

Adobe Pro

Job description

Administrative Coordinator (Research Institute)

Do you want to work for a world‑renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI‑MUHC), you can be part of an organization focused on scientific discovery and innovation in patient‑centered medicine. Join us today and make a difference!

Position Summary

Reporting to the Director of the Animal Resources Division (ARD), the incumbent assists in the administration of financial activities, serves as a resource person for databases using facility management applications, and offers administrative support to the ARD Director, professionals, and managers.

General Duties

• Act as main point of contact for requests related to the administrative reception and take action when necessary.
• Greets visitors, manages mail and orders.
• Creates and edits content on the RI website and portal.
• Drafts and translates communications, memos and reports as requested.
• Prepares and sends payment and purchase requests and prepares financial documents.
• Maintains database related to the Facility Management applications, enters data into the database and trains users on application usage, generates standard reports from the database application.
• Assists in the administration of financial activities: prepares annual budgets, monitors accounts, period closures, invoice payments, prepares quotations and contracts.
• Acts as a first point of contact for divisional‑related questions, liaises with other divisions and external organizations.
• Provides administrative assistance to the Director in coordinating agenda and appointments.
• Participates in planning special events and activities.
• Performs any other duty as required.

Education & Experience

Education: DEC in Accounting or equivalent. BSc in administration is an asset.

Work Experience: minimum 2‑3 years of experience; experience in a research animal facility is an asset.

Required Skills

• Excellent knowledge of French and English.
• Very good writing skills in French and English.
• Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook) and Adobe Pro.
• Takes initiative and is resourceful.
• Able to work autonomously and as part of a team with minimum supervision.
• Attention to detail.
• Ability to multitask.
• Ability to display a high degree of discretion in dealing with confidential information.
• Demonstrates good listening, good interpersonal and communication skills.
• Diplomatic, discreet and demonstrates good judgement.
• Ability to work with tight deadlines and within constraints.

Additional Information

• Status: 3 months temporary full‑time (35‑hour workweek) possibility of extension.
• Pay Scale: $24.89 – $37.34/hour, commensurate with education & work experience.
• Work Shift: Monday to Friday, 8:30 a.m. to 4:30 p.m., 35 hours/week.
• Work Site: Glen.
• Hybrid work arrangements – presence on site, possibility of teleworking on occasion.

Benefits

• 4‑week vacation, 5th week after 5 years.
• Bank of 12 paid days (personal days and days for sickness or family obligations).
• 13 paid statutory holidays.
• Modular group insurance plan (including gender affirmation coverage).
• Telemedicine.
• Defined benefit government pension plan.
• Training and professional development opportunities.
• Child Care Centres.
• Corporate Discounts (OPUS + Perkopolis).
• Competitive monthly parking rate.
• Employee Assistance Program.
• Recognition Program.
• Flex work options and much more!

Equal Opportunity

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self‑identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact [e-mail].