Administrative Coordinator, Operations Support

L3Harris; City of Cold Lake; On-site; CAD 60,000 - 75,000; Full time

Job summary

A defense industry leader in Cold Lake, Canada is seeking an Administrative Coordinator, Operations Support. This role involves delivering comprehensive administrative support to ensure departmental operations run smoothly. Ideal candidates should possess strong bilingual communication skills and advanced proficiency in Microsoft Office applications. This position is essential for improving efficiency within the operations department and requires various administrative dutiesincluding data analysis, report compilation, and budgeting support.

Qualifications

• Minimum of 6 years of experience in a similar position.
• Experience should include administrative support and operation functions.
• Must possess a combination of education and relevant experience.

Responsibilities

• Provide administrative support to operational managers.
• Create presentations in Powerpoint and Excel.
• Maintain department's filing system and process service orders.
• Assist in creating new personnel requisitions.

Skills

Bilingual (French and English)

Advanced knowledge of MS Office suite

Basic knowledge of accounting

Knowledge of SAP or ERP systems

Knowledge of MS-Project

Knowledge of Visio

Education

High school diploma or equivalent

Professional studies diploma or College diploma in Administration

Job description

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

About your next Challenge as a Administrative Coordinator, Operations Support:

The Administrative Coordinator, Operations Support will play a central role within the operations department. Your main responsibility will be to provide administrative support to ensure the daily operations of the department.

What will you do:

• Provide administrative support to operational managers and employees in the site;
• Create different presentations in Powerpoint;
• Write letters, memos, e-mails;
• Create Excel tables, compile reports, data analysis;
• Review and maintain the department's filing system;
• Create service orders;
• Assist in the creation of new personnel requisitions;
• Deliver mail;
• Coordinate trips and make different bookings;
• Prepare expense accounts;
• Prepare the arrival of new employees;
• New employee access and hangars access;
• Various computer and maintenance requests;
• Process orders for different types of office supplies and printer cartridges;
• Participate in and monitor the department’s budget and indirect hours;
• Write, review, layout processes and procedures related to operations;
• Update the dashboards;
• Support the team of operations managers and make recommendations to improve work methods and tools in order to improve efficiency;
• Make timesheet adjustments.

Required Skills and Experiences:

• High school diploma or equivalent with a minimum of six (6) years of experience in a similar position or;
• Professional studies diploma or College diploma in Administration and management techniques or similar with a minimum of 2 years of experience in a similar position;
• Five (5) years of experience in a similar position;
• Bilingual (French and English) both written and oral;
• Advanced knowledge of the MS Office suite (Word, Excel, Powerpoint);
• Basic knowledge of accounting;
• Knowledge of SAP or any other Enterprise Resource Planning (ERP) systems is an asset;
• Knowledge of MS-Project, an asset;
• Knowledge of Visio an asset.

Eligibility Criteria (Mandatory):

• Must be eligible for registration with the Controlled Goods Program;
• Must be eligible to obtain and maintain a government of Canada “Reliability” status and Level 2 (Secret) security clearance.
• Must be eligible to meet the requirements for U.S. International Traffic in Arms Regulations (ITAR).

At L3Harris, we foster an inclusive and equitable workplace. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. For applicants with disabilities, we will provide you with accommodation so that you have what you need in order to be at your best.

L3Harris performs background checks prior to employment as all applicants must be eligible for registration with the Controlled Goods Program and obtain and maintain a positive security assessment. Some positions may require a government of Canada “Reliability” status and/or Level 2 (Secret) security clearance. In addition, L3Harris performs pre-employment substance abuse testing where required.