Administrative Coordinator, Office of the Vice Provost Indigenous Engagement

University of Saskatchewan; Saskatoon; On-site; CAD 53,000 - 83,000; Full time

Job summary

A leading educational institution in Saskatoon seeks an Administrative Coordinator to support student success and community engagement. You will manage administrative tasks, provide front-line support, and lead student assistants. Ideal candidates have five years of relevant experience, strong organizational skills, and are committed to fostering an inclusive environment. The position offers a competitive salary and full-time, permanent employment.

Qualifications

• Minimum five years of related experience, preferably in a student-focused, post-secondary setting.
• Direct experience working with Métis, First Nations, and Inuit people and communities is essential.
• Must hold and maintain a valid Saskatchewan driver’s license with an acceptable driving record.

Responsibilities

• Serve as the primary point of engagement for students, staff, and community members.
• Provide first-point-of-contact support, information, and resource navigation.
• Manage Centre calendars, meetings, and office statistics.
• Provide leadership and oversight to student assistants.

Skills

Professionalism & Integrity

Communication

Collaboration & Relationship-Building

Organization & Adaptability

Initiative & Problem-Solving

Technical Skills

Education

Completion of a recognized post-secondary administrative program diploma

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

The University of Saskatchewan is committed to employment equity, diversity, and inclusion, and is proud to support career opportunities for Indigenous Peoples to reflect the community we serve. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships.

Only Indigenous candidates will be considered for this position.

Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by thedeybwewin | taapwaywin | tapwewin: Indigenous Truth policyand Standing Committee in accordance with the processes developed to enact the policy.

Verification of Indigenous Membership/Citizenship with documentation is a condition of employment and a requirement to hold this position and the successful candidate must maintain those conditions throughout their employment.

The Gordon Oakes Red Bear Student Centre is a vibrant cultural and student hub at the University of Saskatchewan. Our team is committed to supporting Indigenous student success and creating a welcoming space where all students can learn, connect, and grow.

Primary Purpose

Located in the Gordon Oakes Red Bear Student Centre, the Administrative Coordinator is an integral part of our team and serves as the primary point of engagement for students, staff, and community members. Beyond administrative duties, the role actively supports student success by fostering a welcoming and inclusive environment, facilitating access to resources, and coordinating communications and logistics that enhance the student experience.

Nature of Work

Reporting to the Director, Gordon Oakes Red Bear Student Centre, this position balances clerical support, front‑paced student service, and contributions to broader Centre initiatives. The successful candidate will exercise independent judgment within established guidelines to respond to or refer inquiries, while also assisting in the design, delivery, and implementation of strategic planning initiatives.

Work is performed in a fast‑paced environment requiring strong organizational and interpersonal skills, attention to detail, and the ability to manage multiple competing priorities. Flexibility is essential, as some overtime may be required during peak periods.

The Administrative Coordinator is a key member of the Gordon Oakes Red Bear Student Centre team, engaging directly with students and supporting initiatives that contribute to Indigenous student academic experience and success.

Front‑Line Student Support

• Provides culturally respectful, first‑point‑of‑contact support to students, staff, and visitors in‑person, by phone, and by email.
• Offers information about Indigenous student supports, referrals to appropriate services, and assistance navigating campus resources.
• Maintains a welcoming and professional Centre environment.
• Provides guidance and mentoring support to students on an individual basis as needed.

Administrative Support

• Manages Centre calendars, coordinates meetings, prepares agendas and minutes.
• Maintains office statistics including event attendance, number and types of enquiries, and use of Centre services such as student faxing, room usage, and referrals.
• Prepares a variety of documents, reports, and presentations as required.
• Provides administrative support for programs, services, and events such as Indigenous Student Welcome, Indigenous Achievement Week, including logistics such as location bookings, catering services, equipment rental, purchasing materials, providing or arranging transportation, and making travel arrangements when necessary.
• Exercises decision‑making and problem‑solving to ensure priorities and deadlines are met and takes initiative to move beyond completion of assigned tasks to plan for future changes or requirements.

Supervision and Student Staff Leadership

• Provides leadership, scheduling, and oversight to the Centre’s student assistants, ensuring alignment with the Centre’s service standards and cultural protocols.
• Supports student staff recruitment, onboarding, and training, fostering a positive, inclusive, and professional work environment that models the values of ohpahotân | oohpaahotaan.
• Monitors workload distribution, provides day‑to‑day guidance, and supports and mentorship opportunities for student assistants.

Finance & Operations

• Assists the Director in maintaining, preparing and reconciling monthly, quarterly, and yearly budgets as well as monthly reconciliation of P‑Card for the Centre.
• Processes financial transactions including honoraria, vendor payments, and service contracts within the Centre.
• Coordinates work and service requests with Facilities Management Division, IT Services and Support, and Telephone Services, and other on and off‑campus vendors.

Space & Facility Coordination

• Manages booking requests and coordination of logistics for Centre space.
• Serves as the main contact and resource person for space, building and maintenance, IT, safety and office equipment.
• Responsible for access control, including stewardship of office keys and fobs.

Strategic Planning & Centre Development

• Assists the Director with the design, implementation, and delivery of the Centre’s strategic planning framework.
• Co‑ordinates and supports the implementation of ohpahotân | oohpaahotaan – Let’s Fly Up Together, the Indigenous Strategy for the University of Saskatchewan, within the Centre by aligning operations, programming, and communication practices with the strategy’s guiding principles.
• Tracks, evaluates, and reports on progress toward strategic goals and milestones related to Indigenous student success and community engagement within the Centre.
• Contributes to the ongoing development of processes, policies, and initiatives that align with the Office of the Vice‑Provost Indigenous Engagement’s priorities.
• Supports other duties as assigned by the Director.

Education

Completion of a recognized post‑secondary administrative program diploma is required. A business administration certificate or an undergraduate degree in a related field would be considered an asset. An equivalent level of education and experience may be considered.

Experience

• Minimum five years of related experience, preferably in a student‑focused, post‑secondary setting.
• Direct experience working with Métis, First Nations, and Inuit people and communities is essential.
• Experience with strategic planning, budgeting, and financial reporting is an asset.
• Must hold and maintain a valid Saskatchewan driver’s license with an acceptable driving record.

Skills

• Professionalism & Integrity: Demonstrates professionalism, confidentiality, and high ethical standards.
• Communication: Strong written and verbal skills; able to interact with cultural sensitivity and discretion in both everyday and high‑stress situations.
• Collaboration & Relationship‑Building: Proven ability to work effectively with students, staff, faculty, and community partners in a culturally responsive manner.
• Organization & Adaptability: Able to manage multiple priorities, adapt to change, and meet deadlines in a fast‑paced environment.
• Initiative & Problem‑Solving: Anticipates needs, proactively addresses issues, and exercises sound judgment.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook), web‑based technologies, and database systems; ability to generate financial reports. Experience with compiling reports, presentations, and maintaining databases is preferred.

Inquiries

Inquiries regarding this position can be directed to Dallas Pelly at 306‑966‑3210 or via email at [e-mail].

Additional Information

Department: Gordon Oakes Red Bear Student Centre

Status: Permanent

Employment Group: ASPA

Shift: Monday‑Friday, 8:00‑4:30 pm

Full Time Equivalent (FTE): 1.0

Salary: The salary range, based on 1.0 FTE, is $53,091.00 – 82,954.00 per annum. The starting salary will be commensurate with education and experience.

Salary Family (if applicable): Specialist Professional

Salary Phase/Band: Phase 1

Posted Date: 10/30/2025

Closing Date: 11/19/2025

Number of Openings: 1

Work Location: On Site

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity‑deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.

We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.

The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact Human Resources for assistance.