Administrative Coordinator - Camps (Summer Camp 2027)

Town of Newmarket; Newmarket; Vor Ort; CAD 29.000 - 32.000; Teilzeit

Zusammenfassung

The Town of Newmarket is seeking an Administrative Coordinator - Camps to support the Recreation & Culture Services team this summer. You will help plan and run camps with emphasis on safety, engagement, and quality programming for participants.

Responsibilities include managing weekly staff schedules, coordinating trainings, handling registrations and inquiries, and ensuring all paperwork and supplies are in order. A positive, collaborative approach is essential.

Qualifikationen

• Post-secondary education in a related discipline combined with progressive experience in recreation programming and/or administrative duties.
• Excellent leadership, organizational, public relations and time management skills.
• Ability to work in a team environment and collaborate with staff and the public.

Aufgaben

• Manage staff scheduling by building and posting weekly schedules and coordinating coverage.
• Support staff trainings to ensure proper paperwork, payments and sessions run on schedule.
• Print paperwork for upcoming camp weeks and review previous week’s paperwork.
• Inventory checks and managing camp supplies within budget allocations.
• Coordinate with outside user groups to deliver safe, quality programming.
• Respond to inquiries and escalated concerns from parents/guardians via phone and email.
• Use registration software to complete registrations, withdrawals, refunds and updates.

Kenntnisse

Leadership

Organizational skills

Public relations

Time management

Teamwork

Ausbildung

Some College Coursework Completed

Tools

Microsoft Word

Excel

Outlook

Jobbeschreibung

Administrative Coordinator - Camps (Summer Camp 2027) - (26-234)

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Job Title

Administrative Coordinator - Camps (Summer Camp 2027)

Organizational Unit

Community Services -> Recreation & Culture Services -> Recreation & Client Services

Requisition #

26-234

Location

Shift Type

Job Type

Seasonal/Sessional

If a contract, Contract Duration

Staffing request is required for

New Position

Date Posted By

11/2/2026

Date Posting Closes

1/4/2027

Time Posting Closes: 5:00 p.m.

Category

Recreation

Experienced (Non-Manager)

Education

Some College Coursework Completed

Salary Payband/Range

$21.40 - $22.71 per hour (2026 rate)

Job Description

Working with the Town of Newmarket’s Recreation and Culture Team, means the opportunity to make a difference and connect with your community! Working in Recreation means the start of something special, gaining valuable work experience and learning new skills. We are looking for dedicated individuals who enjoy working with others with a passion to deliver high quality programs, events and services. One thing is for certain, you will love the experience and our participants will too!

The Successful Candidate Will:

Manage staff scheduling by building and posting weekly schedules, assisting with finding staff coverage, and sending reminders through a weekly staff newsletter.

Support the implementation of camp staff trainings to ensure staff are paid appropriately, required paperwork is collected, sessions are running according to schedule, and resources are printed/distributed.

Print required paperwork for upcoming camp weeks (i.e. class lists, sign in sheets, medical forms, waivers, etc.), as well as file and review previous week’s paperwork.

Complete inventory checks, orders camp supplies to support quality camp programming, and tracks purchases to ensure purchases fall within budget allocations.

Collaborate with outside user groups to ensure all parties are on the same page in delivering safe and quality programming. User groups may include Aquatics, Facilities, Customer Service, Special Guests, Bus Company, Vendor Camps, etc.

Respond to inquiries, escalated concerns and emergency situations from parents/guardians and the general public through phone and email, and direct them to the appropriate staff.

Frequently use registration software to complete registrations, withdrawals, refunds, payments and update camper information.

*For full listing of duties and responsibilities, please see the attached Job Description.

Job Requirements

Post-secondary education in a related discipline combined with progressive experience in recreation programming and/or administrative duties is an asset or equivalent of education and experience.

Excellent leadership, organizational, public relations and time management skills.

Ability to work in a team environment, collaborate with co-workers and deal courteously and effectively with staff, participants, parents/guardians and the general public.

Strong working knowledge of computers in Microsoft (Word, Excel, Outlook); Xplor experience is an asset.

Current Intermediate First Aid & CPR-C certification required.

Current High Five (Principles of Healthy Child Development) certification required.

Crisis Prevention and Intervention (NVCI) certification required.

Class “G” Driver’s License in good standing and a reliable vehicle for corporate business.

Due to the nature of the contacts of this position a Police Vulnerable Sector Check satisfactory to the Town (Those 18 Years & Older) or the completion of Declaration of Minors – Working with Vulnerable Individuals Self Declaration Form (Those 17 Years and Younger) is required.

Please Note: Certifications are not required at time of application but must be obtained prior to job commencement. The Town of Newmarket may offer opportunities for certification.

The Town of Newmarket is committed to accommodating all applicants in accordance with the Ontario Human Rights Code for all employment activities including the recruitment process.