Administrative Coordinator

Government of Northwest Territories; Yellowknife; On-site; CAD 30,000 - 60,000; Full time

Job summary

A regional government agency in Yellowknife is seeking an Administrative Coordinator to provide essential office administration and coordination services. The ideal candidate will have a diploma in business administration and at least one year of relevant experience. Responsibilities include supporting directors, managing office supplies, and providing reception duties. This position requires strong organizational and clerical skills, alongside familiarity with Microsoft Office applications.

Qualifications

• One (1) year of relevant experience in office administration.
• Ability to manage interruptions and frequent distractions.

Responsibilities

• Provide administrative coordination services to the Directors.
• Oversee and maintain resources and equipment inventories.
• Provide general reception for the divisions.

Skills

Knowledge of general administrative / clerical procedures

Knowledge of computer information systems

Knowledge of budget and accounting procedures

Planning and organization skills

Time management skills

Ability to mentor staff

Education

Secretarial/office or business administration diploma program

Tools

Microsoft Office programs

Job description

Department: Education, Culture and Employment

The Department of Education, Culture and Employment (ECE) provides the residents of the Northwest Territories with access to quality programs, services and support to assist them in making informed and productive choices for themselves and their families with regard to education, training, careers, employment and labour, child development, languages, culture and heritage.

Job Information

Located in Yellowknife, the Administrative Coordinator reports to the Director, Labour Development and Standards (LDS) and provides direct office administration and coordination services for the LDS Division and Income Security Programs Division.

This position is a first point of contact for information from the divisions or from the regional officers. The Administrative Coordinator interacts in person via telephone, scan, fax, or email.

Key Responsibilities

• Provide administrative coordination services to the Directors and the divisions.
• Provide general reception for the divisions.
• Oversee and maintain supplies, resources and publications inventories and equipment.

Key Knowledge, Skills and Abilities

• Knowledge of general administrative / clerical procedures, and filing systems.
• Knowledge of computer information systems including databases, website maintenance, and Microsoft Office programs.
• Knowledge of budget, accounting, and financial procedures.
• Ability to acquire and apply knowledge of financial administration and software programs.
• Planning, organization, time management skills and the ability to work independently.
• Ability to complete tasks/projects on time through the routine planning of own work and organization of resources.
• Ability to mentor staff in the use of computers and specialized software.
• Ability to manage interruptions and frequent distractions.
• Ability to manage interruptions and frequent distractions.

Typically, the above qualifications would be attained by:

• Secretarial/office or business administration diploma program and one (1) year of relevant experience.

GNWT Inquiries

Inquiries Only:

Department of Finance
Government of the Northwest Territories
YELLOWKNIFE CENTRE 5TH FLOOR
BOX 1320 YELLOWKNIFE NT X1A 2L9
Tel [phone] Extension 14106
Fax [phone]
[e-mail]

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.