Administrative Coordinator

Hôtel-Dieu Grace Healthcare; Windsor; On-site; CAD 60,000 - 75,000; Full time

Job summary

A healthcare organization in Windsor is seeking an Administrative Coordinator to support various departments. This role involves providing administrative support, assisting in IT management, and maintaining compliance with privacy regulations. The ideal candidate has experience in a healthcare setting and excellent communication skills. A degree or relevant experience is required, with a focus on customer service and confidentiality.

Qualifications

• 3-5 years of experience in an administrative or clerical support role in a hospital or corporate setting.
• Ability to handle confidential information discreetly.
• Demonstrated ability to work in a fast-paced environment.

Responsibilities

• Provide administrative support to various directors and departments.
• Assist with IT and hardware management.
• Coordinate maintenance activities of Personal Information Bank Inventory.

Skills

Customer service focus

Excellent communication skills

Computer proficiency

Education

Undergraduate Degree or Relevant Experience (5-7 Years)

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Overview

Position Summary :

The Administrative Coordinator will report to the Director of Digital Health, Quality, Research & PMO, Chief Privacy Information Officer and Director, Corporate Services, Risk / Legal. This role is responsible for providing administrative, system administration and information technology related duties and clerical services to support the effective and efficient operations of a multi-function portfolio. The role will also support IT and hardware management, Privacy Office compliance and auditing tasks, supporting Bill 198 legislative changes, Freedom of Information (FOI) office triage, responses and reporting to IPC, as well as coordinate maintenance activities of Personal Information Bank (PIB) Inventory and Privacy Impact Assessment (PIA) coordination for the CPIO. This role will work closely with Transform Shared Service Organization (TSSO) on-site employees. Responsibilities also include assisting in portfolio projects and policy database administration and reporting.

Qualifications

• Undergraduate Degree or Relevant Experience (5-7 Years) - Required
• 3-5 Years of experience in an administrative or clerical support role in a hospital or corporate environment – Required
• Healthcare experience and / or knowledge of digital health, privacy or corporate related services – Preferred
• Strong customer-service focus is essential, as these roles often involve interacting with various internal and external leadership, employees, clients and other relevant parties.
• Understanding basic financial activities related to supply chain and invoice management.
• Excellent verbal and written communication skills are necessary for coordinating with various departments and external parties
• Ability to provide strong administrative support to ensure HDGH operations are maintained in an effective, up to date and accurate manner.
• Ability to prepare communication, presentation and reports and exercise discretion with highly sensitive and confidential information.
• Demonstrated ability to work in a team environment working with various levels in the organization and public.
• Ability to work in a highly demanding, confidential and fast paced environment
• Demonstrated superior computer proficiency and accurate keyboarding skills including Microsoft Outlook, Word, PowerPoint and Excel, online resources and database applications, an asset.
• Proven demonstration of HDGH values
• Our organization strives to establish and maintain an inclusive workplace and believes that the diversity of our workforce is an invaluable asset. We are committed to following recruitment practices that ensure all candidates are given a fair opportunity for employment with our organization
• Excellent communication skills with the command of the French language considered an asset.
• Hotel-Dieu Grace Healthcare is committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Should you require accommodation during any phase of the recruitment process, please let our recruitment team know.

Education and / or Certification :