Administrative Coordinator

Day & Ross; San Juan de Terranova; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading transportation company in Terranova y Labrador is seeking an Administrative Coordinator to support its LTL/Terminal Operations team. The successful candidate will manage freight details, support drivers, and ensure operational efficiency. Ideal applicants should have strong communication skills, a high school education, and preferred experience in transportation. This position offers various benefits including health insurance and a collaborative work environment.

Benefits

Health Insurance

Dental

Vision

Life Insurance

Short- & Long-Term disability

Pension

Vacation

Qualifications

• Previous transportation or operational experience is preferred.
• Strong organizational and time management skills.
• Troubleshooting and problem-solving skills.

Responsibilities

• Ensure freight bill details are captured accurately.
• Update the trip board and provide details to drivers.
• Create and manage freight bills for trailers.

Skills

Communication skills - advanced

Computer skills – accuracy

Attention to details

Demonstrated customer relationship skills

Strong conflict resolution skills

Ability to work under deadlines

Results focused

Leadership and team building orientation

Education

Minimum of high school education

Post-secondary education (general stream)

Tools

TruckMate

MS products

Job description

Benefits

Health Insurance, Dental, Vision, Life Insurance, Short- & Long-Term disability, Pension, Vacation

Day & Ross has an ongoing need to add talented individuals to our LTL/Terminal Operations team! Our Administrative Coordinator’s contribute significantly to our department continued success. If you’re interested in future Administrative Coordinator openings, please apply at the link below to be considered as opportunities arise!

Responsibilities

• Ensure specific freight bill details are captured to plan for Inbound/Outbound freight movement.
• Entering of dangerous good information to ensure accurate placard requirements.
• Updating the trip board to signal load is complete, all paperwork is ready and trailer is ready to move.
• Provide manifest details to P&D drivers via handheld as visibility to load sequence.
• Ensuring Brokers/Drivers/Cartage have all P&D paperwork/info accounted for when returning to terminal to ensure freight statuses are updated accurately and timely and scan said paperwork to imaging database as required.
• Create new freight bills for spot and switch trailers.
• Ensure Brokers/Drivers are asked if they have any refused and/or undelivered freight.
• Review driver trip details and ensure all assigned and executed work are adequately captured for accurate driver payments.
• Any additional workload given as specified by manager.

Key Skills

• Communication skills - advanced
• Computer skills – accuracy, MS products, TruckMate, web based programs
• Attention to details
• Demonstrated customer relationship skills
• Strong conflict resolution skills
• Able to work deadlines in high transactional environment
• Ability to champion business needs in a collaborative manner to colleagues
• Results focused
• Leadership and team building orientation; negotiation and conflict resolution skills

Your Skills & Experience

• Minimum of high school education
• Post-secondary education (general stream), or a combination of education and experience an asset
• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial. Business Management experience.
• Troubleshooting and problem solving skills, the ability to evaluate current situation, respond quickly to changing requirements, execute and elevate accordingly
• Strong organizational and time management skills, including the ability to work under pressure in a fast paced setting
• Experience using Truckmate and asset
• Ability to multitask and prioritize in a deadline driven environment; appropriate sense of urgency
• Ability to work independently and to collaborate with others to meet customer expectations

To apply, visit our Careers page at dayross.com.

About Day & Ross

From a single truckload of potatoes in the 1950s to a fleet of thousands, Day & Ross has grown to become one of the largest transportation and logistics providers in North America. With over 7,500 team members on and off the road in the US and Canada, we offer a diversified portfolio of freight and delivery solutions, including LTL, Truckload, Residential, Dedicated Fleet Solutions, and Logistics.

We believe our people are our greatest strength. That’s why we’ve been named a Top Company for Women to Work for in Transportation since 2018. We’ve also been recognized by Transport Topics as a Top Dedicated and For-Hire Carrier. Our recognition reflects the family values we share with our parent company, McCain Foods Limited.

As a federally regulated employer, Day & Ross fully supports the principles of employment equity and encourages all qualified members of the designated groups to apply. Day & Ross is committed to ensuring equal access and participation for people with disabilities and meeting their needs in a timely manner. We will do so by removing and preventing barriers to accessibility and by meeting our accessibility requirements in alignment with our business practices, capabilities, and values.