Administrative Coordinator

Administrative Staffing; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

A reputable local accounting firm in Halifax, Nova Scotia is seeking an Administrative Coordinator. This role involves collecting and organizing client documentation, managing incoming information, and providing administrative support, especially during tax seasons. Candidates should have experience in administrative support, strong organizational skills, and excellent communication abilities. The firm values diversity and inclusion in its workforce.

Qualifications

• Previous experience in an administrative support role within an accounting firm or similar professional environment is required.
• Strong organizational and time management skills.
• Professional, clear communication skills (both written and verbal).
• Comfortable managing multiple tasks in a deadline-driven environment.

Responsibilities

• Act as the primary point of contact for collecting and organizing client documentation.
• Track incoming information and identify which files are ready for preparation.
• Follow up with clients for outstanding forms, slips, or documentation.
• Support onboarding and scheduling of client engagements.
• Provide administrative support during busy tax seasons.

Skills

Organizational skills

Time management

Clear communication skills

Tools

Document management tools

Scheduling tools

Job description

Are you an organized, detail-oriented professional with experience in administrative support within an accounting or tax environment? We're looking for a proactive and efficient Administrative Coordinator to join our client's established, reputable, and local mid-sized accounting and tax firm in Halifax, Nova Scotia.

This newly created role plays a vital part in the firm's workflow. If you enjoy keeping things on track and being the go-to person for information flow, while having job stability within a cohesive team environment, this could be a perfect fit.

Key Responsibilities for the Job :

• Act as the primary point of contact for collecting and organizing client documentation
• Track incoming information and identify which files are ready for preparation
• Follow up with clients for outstanding forms, slips, or documentation
• Support onboarding and scheduling of client engagements
• Provide administrative support during busy tax seasons, including assistance with tax slips and personal tax packages
• Collaborate closely with accountants and preparers to ensure a smooth workflow

Experience & Attributes for Success :

• Previous experience in an administrative support role within an accounting firm or similar professional environment is required
• Strong organizational and time management skills
• Professional, clear communication skills (both written and verbal)
• Comfortable managing multiple tasks in a deadline-driven environment
• Working knowledge of accounting or tax processes is an asset, but not required
• Tech-savvy with familiarity in document management and scheduling tools

If interested in this opportunity, please apply online by clicking the Apply Now button.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous / Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.