Administrative Coordinator

University of New Brunswick; Fredericton; On-site; CAD 34,000 - 40,000; Full time

Job summary

University of New Brunswick in Fredericton is hiring an Administrative Coordinator (Leave Replacement) to provide comprehensive financial, administrative, and HR support to the Transformative Teaching and Learning unit. The role reports to the Director and ensures efficient operation across budgeting, reporting, procurement, and compliance.

Key duties include calendar management, event planning, policy implementation, and liaison with external partners.

Qualifications

• Diploma or certificate in office administration or equivalent post-secondary education.
• Minimum 5 years directly related experience in financial and budget administration as well as office management.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Manage financial administration, including budgeting, financial reporting, funding agreements, invoice processing, procurement card reconciliation, and compliance monitoring.
• Support annual budget planning, trust fund administration, and financial process improvements aligned with university policies and schedules.
• Coordinate projects and strategic initiatives, including monitoring implementation of departmental plans, tracking key activities, and supporting regulatory compliance.
• Provide operational and administrative support to the Director, including calendar management, issue resolution, communications, and document preparation.
• Plan and support events, including resource allocation, contract coordination, expense management, and post-event analysis.
• Develop, update, and implement operational policies, procedures, and guidelines in accordance with university policies and collective agreements.
• Oversee office and facilities operations, including workspace requests, access management, maintenance coordination, and related services.
• Coordinate meetings, communications, records management, and information-sharing processes while maintaining confidentiality and data security.
• Serve as a primary liaison for external partners and stakeholders and act on behalf of the Director during absences, as required.
• Support human resources activities, including onboarding, staff engagement initiatives, job description updates, and staff supervision as assigned.

Skills

Financial administration

Budget administration

Office management

Communication

Education

Diploma or certificate in office administration

Tools

Microsoft 365

Adobe Acrobat

Infosilem

Colleague

Job description

Closing Date: October 21st, 2026 at 4:00 PM

TRANSFORMATIVE TEACHING AND LEARNING

Transformative Teaching and Learning is a unit within UNB's Centre for Learning Futures and supports innovative teaching and learning approaches across all modes of program and course delivery. The unit specialises in faculty support and development, the development and maintenance of: audio/visual media in UNB's classrooms, and instructional technology in both classroom and online learning environments. The unit also helps to create cutting-edge media for teaching and learning purposes. Transformative Teaching and Learning works in close collaboration with other units in Centre for Learning Futures, like UNB Online and the Office of Experiential Education.

WHAT WE OFFER

Full-time | (Leave Replacement) Term Ending October 29th, 2027 | Fredericton | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $24.97 - $29.76 per hour

YOUR FOCUS

Reporting to the Director, Transformative Teaching and Learning (TTL), the Administrative Coordinator provides efficient, professional, confidential and comprehensive support for financial, administrative, and human resource aspects of the bi-campus unit. This position will support and contribute to the overall strategic direction of Transformative Teaching and Learning and ensures smooth effective operation of all administrative and financial aspects of the department.

• Manage financial administration, including budgeting, financial reporting, funding agreements, invoice processing, procurement card reconciliation, and compliance monitoring.
• Support annual budget planning, trust fund administration, and financial process improvements aligned with university policies and schedules.
• Coordinate projects and strategic initiatives, including monitoring implementation of departmental plans, tracking key activities, and supporting regulatory compliance.
• Provide operational and administrative support to the Director, including calendar management, issue resolution, communications, and document preparation.
• Plan and support events, including resource allocation, contract coordination, expense management, and post-event analysis.
• Develop, update, and implement operational policies, procedures, and guidelines in accordance with university policies and collective agreements.
• Oversee office and facilities operations, including workspace requests, access management, maintenance coordination, and related services.
• Coordinate meetings, communications, records management, and information-sharing processes while maintaining confidentiality and data security.
• Serve as a primary liaison for external partners and stakeholders and act on behalf of the Director during absences, as required.
• Support human resources activities, including onboarding, staff engagement initiatives, job description updates, and staff supervision as assigned.

WHAT YOU BRING

• Diploma or certificate in office administration or equivalent post-secondary education.
• Minimum 5 years directly related experience in financial and budget administration as well as office management.
• An equivalent combination of education and experience may be considered.

Additional Strengths

• High level of discretion and attention to detail.
• Ability to work independently and multi-task in an environment with multiple projects, deadlines and interruptions.
• Excellent oral and written communication and public relation skills.
• Ability to meet very tight deadlines.
• Proficiency with the Microsoft 365 suite as well as office suite of tools.
• Familiarity or ability to learn to use specific software packages such as Adobe Acrobat and WebCheckout.
• Experience working in an academic environment.
• Familiarity with the Colleague and Infosilem systems.

WHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

ADMINISTRATIVE, PROFESSIONAL AND TECHNICAL GROUP (APT)

This position is part of the non-union Administrative, Professional and Technical (APT) group.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.