Administrative Asst & Reception

Bank of Montreal; Northwestern Ontario; On-site; CAD 32,000 - 42,000; Full time

Job summary

A major financial institution in Northwestern Ontario is seeking a Full-Time Office Support Administrator to facilitate business operations and support various departments. Responsibilities include organizing records, preparing budget reports, coordinating meetings, and managing office supplies. The ideal candidate will have a high school diploma, knowledge of office procedures, and basic communication skills. This position offers a salary range of $32,400 to $41,900 depending on experience.

Benefits

Health insurance

Tuition reimbursement

Accident and life insurance

Retirement savings plans

Qualifications

• High school diploma or equivalent work experience.
• Certificate in Office Administration is desirable.
• Working knowledge of general office procedures.
• Verbal & written communication skills - Basic in a business environment.
• Organization and collaboration skills - Basic in a business environment.

Responsibilities

• Compiles copies, sorts, and files records of office activities.
• Administers a filing system for operational reports.
• Prepares funding approval requests for department projects.
• Maintains office supplies inventory checks.
• Schedules meetings and coordinates audio-visual equipment.

Skills

General knowledge of office procedures

Verbal communication skills

Written communication skills

Organization skills

Collaboration skills

Education

High school diploma

Certificate in Office Administration

Tools

Office equipment (photocopiers, printers)

Audio-visual equipment

Job description

Application Deadline : 11 / 18 / 2025

Address : 1127 Barton Street

Job Family Group : Business Management

Provides a variety of general office support services and clerical tasks to support one or more business groups and facilitate group operations. Collaborates with internal and external stakeholders to facilitate delivery of business objectives in accordance with applicable policies, processes and controls. Troubleshoots and resolves routine problems according to policies, standard procedures, schedules and deadlines and maintains audit trails or escalates non‑routine problems.

Responsibilities

• Compiles copies, sorts and files records of office activities and business transactions.
• Administers a filing system to ensure the availability of business and operational reports, forms and other documentation.
• Creates, maintains and enters information into databases.
• Prepares funding approval requests for department projects.
• Tracks, verifies and processes department budget and capital expenditure invoices.
• Resolves or escalates invoice discrepancies in accordance with accounts payable policies, procedures and vendor agreements.
• Assists with the coordination and processing of work orders for equipment warranties, maintenance and repairs (e.g. documents, tracks and communicates maintenance requests to appropriate areas for execution).
• Maintains office supplies inventory checks, inventory of supply stocks places and facilitates the execution of office supply orders and verifies receipt.
• Schedules meetings and coordinates applicable audio‑visual equipment, catering room setup and conference calls.
• Books travel arrangements and prepares itineraries for management.
• Answers central phone lines, responds to and resolves or escalates inquiries for resolution.
• Supports the development of tailored messaging by writing, editing and distributing communications materials (e.g. correspondence, agendas, presentations, proposals, reports, bulk emails and policies and procedures) and dispatching outgoing communication.
• Processes modifications and updates to departmental procedures for manager approval ensuring new information and procedures are provided to the team.
• Verifies staff timesheets and collects and tracks staff attendance data (e.g. overtime, sick and vacation time) in accordance with applicable guidelines to ensure consistency and determine staff availability.
• Liaises with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors (e.g. relocations, office planning and new furniture requirements) with minimal interruptions to business operations.
• Completes standardized tasks under supervision.
• Performs initial problem solving within given rules / limits & escalates when required.
• Broader work or accountabilities may be assigned as needed.

Qualifications

• High school diploma or equivalent work experience.
• Certificate in Office Administration is desirable.
• Working knowledge of general office procedures.
• Working knowledge of office equipment such as photocopiers and printers.
• General knowledge of audio‑visual equipment to conduct training and demonstrations, perform maintenance and troubleshoot issues.
• Basic knowledge learned on the job.
• Verbal & written communication skills - Basic (in business environment).
• Organization skills - Basic (in business environment).
• Collaboration & team skills - Basic (in business environment).

Salary : $32400.00 - $41900.00

Pay Type : Salaried

The above represents BMO Financial Groups pay range and type.

Salaries will vary based on factors such as location, skills, experience, education and qualifications for the role and may include a commission structure. Salaries for part‑time roles will be pro‑rated based on number of hours regularly worked. For commission roles the salary listed above represents BMO Financial Groups expected target for the first year in this position.

BMO Financial Groups total compensation package will vary based on the pay type of the position and may include performance‑based incentives, discretionary bonuses as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance and retirement savings plans. To view more details of our benefits please visit: Us.

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries we transform lives and businesses and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard and you have more ways to grow and make an impact. We strive to help you make an impact from day one for yourself and our customers. We will support you with the tools and resources you need to reach new milestones as you help our customers reach theirs. From in‑depth training and coaching to manager support and network‑building opportunities we help you gain valuable experience and broaden your skill set.

To find out more visit us at is committed to an inclusive, equitable and accessible workplace. By learning from each other's differences we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation please contact your recruiter.

BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO directly or indirectly will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid written and fully executed agency agreement contract for service to submit resumes.

Key Skills

In House Legal, Deputy, Adobe Photoshop, Import & Export, Cosmetics

Employment Type : Full‑Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 32400 - 41900