Administrative Associate Maternity Leave

Gillfor Distribution; Dartmouth; On-site; CAD 40,000 - 55,000; Full time

Job summary

A distribution company in Dartmouth is seeking an Accounts Receivable/Accounts Payable Associate for maternity leave coverage. The successful candidate will manage daily administration of AR/AP tasks, enforce health and safety policies, and must have at least 2 years of relevant experience. The role requires strong communication skills and proficiency in Excel. This is a full-time position from Monday to Friday with the contract lasting from December 01, 2025, to November 30, 2026.

Qualifications

• Minimum of 2 years AR/AP administration experience.
• Strong computer skills are essential.
• Excellent verbal and written communication skills at all levels.

Responsibilities

• Support daily administration functions in Accounts Receivable/Accounts Payable.
• Manage flow of paperwork and filing related to AR/AP tasks.
• Post and process bills and employee expenses.
• Administer inventory counts and adjustments.
• Generate sales journal reports for management.

Skills

Communication

Critical Thinking

Technical Skills in Excel

Problem Solving

Fluency with data & Metrics

Logical Thinking

Creative Thinking

Prioritization

Job description

Maternity Leave coverage temporary December 01, 2025 to November 30, 2026.

The primary function of the Accounts Receivable/Accounts Payable Associate is to support the Division locations daily administration functions. The ideal Accounts Receivable/Accounts Payable Associate is an effective communicator who can work well in a fast-paced team environment and adapt to changes with minimal disruption to daily duties and processes. The chosen candidate must have prior experience with AR/AP data entry. They can work within a team-based culture, have strong analytical skills, and can focus on conversations to consider the information needed and then provide the results required.

Core Competencies

• Communication/Teamwork
• Critical Thinking/Analytical Skills
• Technical Skills Excel
• Problem Solving
• Fluency with data & Metrics
• Logic/Result Focus
• Creative and Innovative Thinking
• Prioritization

Performance Requirements

• Manage flow of paperwork and filing
• A/R review and collect accounts as required as well as take/post payments and take payments to the bank.
• A/P process product receiving paperwork to receive materials.
• A/P post and process small bills and employee expenses.
• Administer inventory counts/cycle counts. Make inventory adjustments.
• Invoice sales invoices including posting freight to the orders.
• Generate sales journal reports for management.
• Administer timecards for head office.
• Perform related clerical duties such as faxing and photocopying.
• Working with other regional branches as it relates to shared expenses.

Standards of Performance

• Minimum of 2 years AR/AP administration.
• Strong computer skills
• Adhere to all Health & Safety policies & procedures.
• Strong verbal and written skills to communicate with all levels of the organization.
• Self-motivated, with high energy and an engaging level of enthusiasm.

Work Conditions

• Full-time Monday to Friday 8:00 a.m. to 5:00 p.m. and any overtime as required.
• Report directly to Division Manager.
• Maternity Coverage - Temporary December 01, 2025 to November 30, 2026.