Administrative Assistants, Receptionists, Front Desk & Office Coordinators

Whistler Personnel Solutions; Whistler; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A career matching and consulting service is seeking an Admin & Office Coordinator in Whistler, BC. The role includes responsibilities such as managing client inquiries, organizing files, and supporting staff. Ideal candidates should have administrative experience, strong interpersonal skills, and be organized. Flexible schedules and training opportunities are available, making this a great stepping stone for your career.

Benefits

Signing bonuses

Extended health benefits

Training allowances

Ski passes

Qualifications

• Prior administrative experience is preferred.
• Customer service experience is very beneficial.
• Good communicator with strong interpersonal skills.
• Computer savvy and able to master new programs quickly.
• Highly organized; able to prioritize and multi-task.

Responsibilities

• Meeting and greeting clients.
• Handling customer inquiries.
• Coordinating email correspondence.
• Managing calendars and booking appointments.
• Preparing invoices and client communications.

Skills

Administrative experience

Customer service experience

Strong interpersonal skills

Attention to detail

Excel and Word proficiency

Organizational skills

Education

Post-secondary education

Tools

Excel

Word

Adobe Reader

Gmail

Google Calendar

Dropbox

Job description

Whistler Personnel’s Career Placement Specialists work one-on-one with applicants to match them with companies and opportunities that suit their lifestyle, income and professional goals. Our career matching and guidance services are FREE to candidates – there are no fees, no strings and no commitments required.

About our Potential Admin & Office Coordinator Opportunities:

• Career Growth: Get your foot in the door at some of the top employers and build your administrative career.
• Respected Employers: We work with all types of local businesses from legal, financial, health care and real estate professionals to hotels, events, schools and construction companies.
• Year‑Round Stability: Most of our clients offer year‑round opportunities and full‑time, regular office hours.
• Flexible Schedules: Opportunities to design your own schedule; some part‑time and and working from home opportunities are also available.
• Top Wages: We negotiate very competitive wages on behalf of each candidate that is reflective of their experience and qualifications.
• Continued Learning: Many of our the roles we have open are committed to the training of their employees as well as supporting their ongoing learning and promoting from within.
• Valuable Insights : We give candidates an inside glimpse of prospective employers and allow them to be selective. Because of this, many of our placements are still thriving with the companies that we matched them with many, many years later.
• Perks and Benefits: Signing bonuses, ski passes, extended health benefits, training allowances and much more are available.

The Perfect Candidate:

• Prior administrative experience is preferred – the stronger the experience, the higher the wages that are offered.
• Customer service experience is very beneficial.
• Post‑secondary education preferred.
• Personable, friendly and team oriented; passionate and enjoys meeting and connecting with people.
• Good communicator – verbally and written – with strong interpersonal skills.
• Excellent attention to detail and accuracy when entering information.
• Ability to quickly and confidently manage data entry using Excel/Word, Adobe Reader, Gmail/Google Calendar/Dropbox.
• Computer savvy and able to quickly master new programs as required.
• Creative thinker who will contribute new ideas for operational success.
• Experience using social media and the ability to manage content is beneficial.
• Highly organized; can prioritize and multi‑task and work efficiently.
• Must be able to work well independently without a lot of supervision.
• Deadline driven and extremely organized.
• Open to new ideas and systems; eager to learn and grow.

Responsibilities Include:

These positions handle routine and advanced duties for offices and professionals such as:

• meeting and greeting clients;
• answering incoming calls and handling customer inquiries;
• replying to and coordinating email correspondence;
• creating correspondence, preparing reports and documents;
• organizing files, sorting mail, and maintaining records;
• managing calendars, booking appointments, organizing travel;
• purchasing and coordinating office supplies;
• preparing invoices and client communications;
• offering general staff and administrative support.

Every role is a little different and it’s our job to figure out which one is right for each candidate who we represent!

How To Apply:

Our career matching and consulting services are confidential and FREE to job seekers – with no strings or commitments required.

1. Create a Profile and upload your resume here (you only have to do this once): www.whistler-jobs.com/apply
2. OR If you have already created a profile with us, please check the job board to see if there are current opportunities that pique your interest. Then send us an email identifying which position you are interested in to [e-mail]

Tip for Out-of‑Town Applicants: If you are currently living outside the area, be sure to tell us about your plans to relocate including if you’ve already secured or researched local accommodation and your planned arrival date.

Our job is to get to know you and get a good understanding of the type of position that would fit your lifestyle and career goals. Then we get to work finding you a perfect fit – even if it means using our connections and knocking on doors with employers who do not currently have a position advertised.

We are your partners in the next step in your career!